The Tippie College of Business Executive MBA (EMBA) Program seeks a full-time (100%) Administrative Services Coordinator to support the daily operations of the EMBA programs in Iowa City and Des Moines. Four EMBA cohorts are in session at a time, with a total of up to 100 students across the two locations. This individual will work with faculty, staff, University departments, and outside vendors to provide proactive support for the daily operations, including select admissions and student services responsibilities. Operational duties include working with the Executive Director to plan and coordinate August residency week activities for four student cohorts in two locations, planning approximately six events each year, organizing weekly catering and food ordering when classes are in session, and managing departmental supply inventories. Admissions/student services duties include admitting and registering students, activating courses in the UI MAUI system, developing weekly short surveys, procuring books and course materials, coordinating materials for the May international seminar, and addressing or routing student inquiries. Occasional evening events are required - graduation, orientation week, and several recruiting events. Must be able to work up to 8 Saturdays per semester to support class days in exchange for a flex day the following week.
About Tippie College of Business
Tippie is a Top-25 public business school. We're known for our academic rigor, our work ethic, and our Iowa-nice culture. We are over 3,000 students in programs spanning BBA to PhD. We are six academic departments-accounting, economics, finance, marketing, management and entrepreneurship, and business analytics. We are eight centers and institutes, and three student-managed endowment funds. We are 50,000 alumni and growing. We hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB), and have maintained the accreditation since 1923. Our leadership is forward-thinking and pioneering, and our advisory boards serve as eyes and ears to industry.
* Bachelor's degree or equivalent combination of education and experience
* Typically 1-3 years' experience in an administrative support role
* Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
* Working knowledge of computerized tools; databases, internet searches
* Superior written and verbal communication skills. Able to communicate effectively Demonstrated experience in providing superior customer service
* Demonstrated exceptional attention to detail, planning, and follow-up skills.
* Ability to develop alternative solutions and solve problems.
* Demonstrated ability to interact positively with a diverse population.
* Basic knowledge of University policies, procedures and academic systems
* Experience managing internal and external suppliers and partners
* Event planning and/or management experience
* Experience with Customer Relationship Management (CRM) systems, especially SalesForce
* Working knowledge of social media platforms
* Ability to perform simple website updates
In order to be considered for an interview, applicants must upload a resume and cover letter and mark them as a "Relevant File" to the submission.
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. For questions, additional information and/or a complete job description, please contact Nancy Kroeze at firstname.lastname@example.org.
There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold a high standard of cultural competency and respect for difference that represents the Tippie College of Business' commitment to diversity, equity, and inclusion.
Successful candidates will be subject to a credential and criminal background check.
Please note regarding references: Five professional references will be requested and required at a later step in the recruitment process.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
Internal Number: 19004320_1570464201
About University of Iowa
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.