The Associate Director facilitates the planning, implementation, and staffing of advancement programs designed to strategically engage and solicit major and principal gift prospects. Serves as the Office of Advancement’s central resource for the planning and execution of individual prospect visits to the Chicago campuses. Builds and maintains an inventory of campus-based engagement opportunities for the school’s best prospects, proactively sources alumni volunteers in collaboration with principal and major gift officers. Supports Center and initiative-based fundraising efforts by strategically using Center leadership, coordinating engagement opportunities, building and maintaining prospect lists, and developing and disseminating communications for front-line gift officers in collaboration with Campaign Management.
Coordinates the advancement activity of the Dean and Deputy Deans, drives the outreach of the Dean’s office to donors and prospects, manages the briefing and debriefing process for all visits completed by the Dean and Deputy Deans, serves as a central point of contact for real-time information related to the cultivation and solicitation of principal gift prospects. Proactively supports the fundraising activity of all fundraisers at Chicago Booth soliciting prospects requiring personal outreach from school leadership. Lastly, guarantees the accuracy of all prospect related information in Griffin, the University’s alumni database, serve as a power user of the database, assist the work of the Booth Advancement’s prospect management team, and generates reports to track and guide the office’s work with principal gift prospects.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Assists in the planning, implementation, and staffing of a coordinated structure of advancement programs designed to strategically engage and solicit alumni for principal and major gifts.
Acts as the advancement office’s expert in developing campus based cultivation opportunities for major and principal gift prospects. Optimizes the use of campus based volunteer opportunities for the cultivation of the school’s best prospects.
Supports Center and initiative based fundraising initiatives, coordinates the Advancement Office’s communication with Center administrative and faculty leaders.
Acts as main contact and liaison for gift officers with the Dean’s Office; manages the scheduling, briefing and debriefing process with the dean. Organizes the dean’s advancement travel in the domestic US and coordinates with the Global Advancement team on the dean’s international travel.
Manages the production of background briefings and meeting strategy documents for gift officers. Composes strategy briefings and visit reports on gift officers’ and advancement leadership’s behalf as required. Ensures the timely production and transmittal of the dean’s correspondence with principal gift prospects.
Proactively supports the donor development process of all prospects managed by Booth Advancement with principal gift capacity. Drives the creation of agendas for principal gift strategy meetings with the dean and the president. Provides custom reporting from the alumni database to support donor pipeline management.
Supports the frontline fundraising of the Chief Advancement Officer, including scheduling of meetings, preparation of briefings, writing follow-up correspondence, managing follow-up activity and completing database entry.
Organizes and drives a volunteer outreach and solicitation process in coordination with the Senior Director and relevant University Relationship Managers.
Manipulates and analyzes data to integrate information from Griffin, Community Directory, CRM, and other databases into various reports/summaries. Creates reports from scratch related to alumni and prospects; assures appropriate information is captured in all applicable donor files and in Griffin.
Assists senior staff with annual budget and strategic plan; participates in setting departmental goals.
Manages all departmental assets; develops standardized procedures to improve current processes.
KNOWLEDGE, SKILLS AND EXPERIENCE:
Bachelor’s degree required.
At least four years progressively responsible fundraising experience or experience in a similar customer relations function required.
Superior analytical, written and oral communication skills required.
Ability to maintain strict confidentiality of sensitive information required.
Excellent organizational, projection management, and computer skills required.
Ability to learn and manipulate the University’s alumni database required.
Ability to work on multiple projects simultaneously, set priorities, and meet short deadlines required.
Exceptional attention to detail required.
Familiarity with and knowledge of development (fundraising) preferred.
Interested candidates should apply directly to the University of Chicago job board. Only applicants that apply directly to the job board will be considered for the position. If the link does not send you to the job posting please copy and paste into your web browser. Thank you for your interest in The University of Chicago, Booth School of Business!
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