Reporting directly to the Vice Provost and Chief Diversity Officer (CDO), the Program Manager provides top-level support in developing, managing, and implementing initiatives, programs, and events. In partnership with other JHU offices, s/he gathers both quantitative and qualitative data to prepare reports for the President, Provost, and Board of Trustees. The Program Manager represents the CDO to both internal and external contacts and, in tandem with the CDO, manages two direct reports. The ideal candidate will prepare briefing materials and planning documents for meetings, presentations, and events. S/he will research related topics and draft communications, slide decks, and speeches. S/he will also research emerging topics in diversity and inclusion and develop programs, trainings, communications, or other materials.
The ideal candidiate will also develop partnerships with various offices across campus, such as Faculty Affairs, Worklife, and others, in order to support diversity and inclusion efforts for faculty, staff, and students. S/he will Implement innovative ways to support our constituents and leverage partnerships to bring projects to fruition. S/he will advise CDO on latest trends and developments across the Institution and plan accordingly. S/he will build project teams, manage them, and provide regular updates to the CDO. S/he will develop and deliver training to University offices on diversity and inclusion topics.
This individual will represent the CDO and make critical decisions without managerial oversight, as well as, draft communications to constituents on decisions and initiatives.
Specific Duties & Responsibilities:
Manage high-level projects for the CDO, such as regular reporting to the Board of Trustees, the President/Provost, and other University leaders
Develop and implement project plans, guiding the work of key contributors
Plan, develop, implement and evaluate programs and projects
Collaborate with project partners, developing measurable project goals and objectives
Collect and analyze data on the efficacy of programs and events, preparing reports for the CDO and other members of University leadership
Serve as Operations Manager for the Diversity Leadership Council, which includes monitoring, tracking, documenting and reporting on the progress of subcommittees
Serve as program manager for the Diversity Innovations Grant program / the Idea Lab; managing grant awardee process; working with high-level offices such as the President’s to plan and implement the Idea Lab challenges
Report out to the Council on the progress of programs and events
Serve as the main organizer for the annual Diversity Conference, an event serving ~400 members of the JH community. At times, must assist workshop facilitators in developing workshop materials and plans.
Create new ways to innovate program and event offerings, researching and developing new elements to support diverse constituents
Lead meetings for office programs, as necessary
Prepare and present to key stakeholders on projects, programs, and initiatives
Use project management methodologies to develop systems for coordination among various offices across the University, and when necessary, the Health System
Create operational systems that enhance collaboration and productivity
Use institutional knowledge to make recommendations. Use expertise to suggest shifts in project priority, approach, and reporting as needed
Minimum Qualifications (Mandatory):
Five years of experience in support of academic, business, research and/or development activities and operations, providing high level administrative oversight, coordination, and advice.
PMP or Six Sigma certification is desirable
Additional related experience (i.e. experience in field for which the executive to whom this position reports to is responsible) may be considered in lieu of degree to the extent permitted by the JHU equivalency formula, in exceptional cases.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Executive Specialist Working Title: Sr. Program Manager Role/Level/Range: ATP/03/PD Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: M-F, 8:30am-5:00pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10000005-Provost and Sr VP for Acdmc Affs Off of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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