Unit-Specific Responsibilities 1) Oversee financial operations, including budget preparation and spending projections, procurement, reimbursement, and payment 2)Â Maintain the Public Policy Studies course catalog and schedules 3)Â Prepare reports on program enrollment, teaching, course offerings and other relevant metrics 4)Â Track student BA thesis and major requirements and coordinate undergraduate awards and prize competitions 5) Evaluate the programâ™s staffing needs and coordinate hiring for student clerical workers, graduate student instructors, and academic staff 6)Â Create and plan agendas for program meetings 7) Plan and facilitate all program events, including social hours, the annual symposium, departmental meetings, and other gatherings;Â 8)Â Act as the programâ™s liaison to the Social Sciences Collegiate Division and other University units, such as the Registrar, College Advising, Financial Services, the Center for International Social Science Research, and Study Abroad 9) Place student book orders and request instructor desk copies 10) Provide administrative support for the Faculty Director and Executive Director and instructional support for others teaching in the program 11)Â Create and maintain content for the Public Policy Studies website 12)Â Produce and distribute print and digital promotional materials, such as newsletters, posters, and e-mail announcements 13)Â Expand and maintain the programâ™s social media presence 14)Â Build partnerships with communications resources on campus, including the UChicago News Office, College Communications, and UChicago Creative
Unit-Preferred Competencies 1) Excellent organizational abilities 2)Â Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines 3) Collegial attitude and the ability to take initiative in facilitating the work of others 4)Â Excellent oral and written communication skills 5)Â Work effectively with supervision and as a part of a team 6)Â Flexibility and tolerance for ambiguity 7)Â Working knowledge of file sharing programs, and website software such as Drupal, Wordpress, and social media applications 8) Learn new systems and adapt to change Â
Preferred Qualifications Experience 1) Experience working with confidential informationÂ 2)Â Experience in a higher education environmentÂ 3)Â Knowledge of the University of Chicagoâ™s unique cultureÂ 4)Â Experience with Canvas or similar databaseÂ 5)Â Proficiency in Microsoft Excel, MS Word, Outlook and Google DocsÂ 6)Â Some accounting and/or budgeting experienceÂ
Required Documents 1)Â Cover letter, which is to include your interest in this positionÂ 2)Â Resume 3)Â List of references Â
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Internal Number: JR06671
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