The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: 9/26/19
The Vice Chancellor for Research (VCR) has overall responsibility for the University of California, Berkeley research endeavor and exercises primary leadership in research policy, planning and administration for the Berkeley campus which includes relations between the university and industry, research compliance, research communications and research support for the Berkeley campus. His administrative portfolio includes management of forty campus research units, twelve research museums and remote field stations, and research administration offices.
UC Berkeley is establishing a jointly operated research and education institution with Tsinghua University, to be named the Tsinghua-UC Berkeley Shenzhen Institute (TBSI), to operate the institute and associated research centers in Shenzhen, China, and in Berkeley, CA. Tsinghua University has consistently ranked as one of the top three science and engineering universities located in the People's Republic of China. Tsinghua University is based in Beijing but also maintains a campus in Shenzhen, China. Shenzhen is the headquarters of several well-known major Chinese companies including BYD, Mindray, Huawei and Tencent.
The vision of TBSI is to build a world-class transdisciplinary research and education institute that will establish an ecosystem for transformative and translational technology innovation to address larger global scale problems. Further, the institute will provide a unique fusion of cutting-edge academic research at Berkeley and Tsinghua with the entrepreneural culture of high-tech Industry in Shenzhen and Silicon Valley. Research in TBSI is organized into distinct centers; the current centers being: Environment Science and New Energy Technology, Data Science and Information Technology, Precision Medicine and Healthcare. TBSI-Berkeley site will start with 15~18 Berkeley Core Principal Investigators (Core-PIs) and PhD students, ramping up to double in size in the following two years and thrice in size in 5 years. Additionally, TBSI Berkeley will host Dual Masters Degree students who will pursue a M.Sc. degree from TBSI - Shenzhen and M.Eng. degree from UC Berkeley.
The Student Services Advisor reports to the TBSI Co-Director, who reports to the Vice Chancellor for Research. The main responsibilities are planning and execution to enable: i) the development and support of TBSI's graduate students and postdoctoral fellows, both those obtaining Berkeley and Tsinghua degrees; ii) serve as the main contact at Berkeley to coordinate the visa application process and manage orientation of visiting students and post-docs from TBSI-Tsinghua; iii) the day-to-day administration of TBSI at UC Berkeley; and iv) help coordinate teaching, internship and educational outreach activities; v) help to manage the Berkeley side TBSI website in coordination with TBSI Shenzhen office. Secondary responsibilities include collaboration with the other TBSI staff on cross-functional efforts and center-wide events.
The Student Advisor must be able to work at both at the strategic and hands-on execution level. This position requires a high level of independence and initiative in identification of administrative and educational goals and needs, as well as formulation of strategies and implementation plans and execution to achieve the goals and address the needs.
60% Applying advanced Student Services concepts, provides the most complex student services to the organization's management, faculty and students. Develops the TBSI students at UC Berkeley into a thriving community. Manages the day-to-day operations of TBSI office to provide a supportive office environment for students. Establishes and administers, with full administrative, programmatic, and financial responsibility, the student development and support programmatic efforts for visiting students and post-doctoral fellows from TBSI - Shenzhen to UC Berkeley, as well as UC Berkeley students who are part of the TBSI, and with internship placements and residencies in Shenzhen. Serve as the main contact at Berkeley to coordinate the visa application process and manage orientation of visiting students and post-docs from TBSI-Tsinghua.
20% Coordinates, supports, tracks, and analyzes the TBSI's progress towards fulfilling its goals. Supports the work of the TBSI leadership including contributing on setting strategic direction. Supports communication and coordination among the TBSI Berkeley Core PIs, especially in the area of teaching and education outreach. Coordinates and plans with TBSI in Shenzhen. Assists in the annual funding process, including with the preparation of the annual report to the funder, and interactions with campus and external stakeholders. Handles ad-hoc projects on behalf of the TBSI leadership. Help to manage the Berkeley side TBSI website in coordination with TBSI Shenzhen office.
10% Collaborates with the other TBSI staff members, particularly those in the Shenzhen office, on cross-functional projects and efforts (e.g. website and other communication venues) as well as TBSI-wide events, including supervising workstudy student assistants who are contributing to the planning and implementation of the event logistics.
5% Recruits, trains and supervises workstudy students in assisting with programmatic needs, such as website updates, development of communications and promotional materials, supplies purchases, logistics for student events.
5% Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy. Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive.
This is a part-time (50%), one-year contract position
Demonstrated experience with program management in an academic institutions, including expertise in administrative, operational, budgetary, human resources, and financial principles and practices.
Experience in working with dynamic and diverse group of researchers (faculty, staff, students), sponsors, and external collaborators.
Demonstrated expertise in development and execution of student development and support programs.
Expert oral and written communication skills with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing, including experience with content development for communication and publicity via the social media.
Technical background and expertise to support faculty and students and to communicate internally and externally.
Demonstrated negotiation skills, including political acumen, social perceptiveness, and an understanding of different cultures and social norms.
Ability to think creatively and independently on concepts requiring advanced analytical skills and complex problem-solving.
Experience in supervising student assistants.
Strong project management skills and ability to multi-task with demanding timeframes.
Ability to use high-level discretion and maintain a high level of confidentiality.
Familiarity with campus processes, protocols and procedures.
Thorough knowledge of common campus-specific and other computer application programs.
Strong goal and service orientation.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
The salary range designated for this position: $60,800 - $88,500 (full-time equivalent); however, starting salary will be commensurate with experience.
This is a one-year contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.
This position is 50% Full-Time Equivalent.
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.