Department: WCAS Critical Theory Salary/Grade: EXS/7
The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Oversees a major division/department-wide program or project. Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs.
The Project Administrator will manage the administrative aspects of a $1 million grant funded by the Andrew W. Mellon Foundation in its concluding months through August 31, 2020. The Critical Theory in the Global South project is an initiative of Northwestern's Critical Theory Cluster and the International Consortium of Critical Theory Programs to develop new courses on critical theory in the Global South, a new program of international faculty and graduate exchanges, and a series of inter-university doctoral workshops, conferences and translations. Under the direction of the faculty PI, the Project Administrator will oversee all operational and administrative aspects of this project, including coordinating with international and domestic partners, managing project timeline and budget, event planning and on site event management. This position provides assistance in supervising the project's research assistants and predoctoral fellows.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Provides leadership for planning, scheduling, delivering and maintaining project(s) to ensure grant objectives are met.
Manages logistics requirements and planning for events (domestic and international), including facilities, venue, scheduling, technology, instruction, catering, travel arrangements, etc.
Coordinates the ongoing development and refinement of the project's current and future teaching initiatives in consultation with faculty partners, PI, and Critical Theory Program, and subject matter experts.
Maintains relationships with international and domestic partners to develop and cultivate professional networks, financial resources, and sense of community.
Coordinates all aspects of an international conference in Chile, to be held in June 2020. Travel to Chile may be required.
Budgets & Financial
Manages complex grant budget and ensures the project meets associated expense goals
Oversees all daily, monthly & annual financial activities in consultation with project assistant, research administrator, and PI
Provides support and management to faculty partners (at NU and other universities) to accomplish project goals; manages resources, timeline, and implementation.
Coordinates visiting faculty and pre-doctoral scholar visits, including setting up paperwork, invitation letters, and onboarding upon arrival.
Collaborates with Critical Theory Administrator, PI, and faculty on academic year course schedule; curriculum needs; faculty and postdoc scheduling.
Grants & Contracts
Liaise with professional research administration support staff in order to facilitate all administrative grant processes
Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
Responsible for pre- & post-award administration, in consultation with research administrator.
Transfers knowledge & advises on research policy & procedure.
Manages payroll administration for research appointments.
Liaise with translators and publishers.
This position does not have any direct reports; however, it oversees the workload of 1 part-time project assistant and any active research assistants.
• Occasional weekend and evening hours are required to support project events
• International travel may be required for planning of international conference in Chile.
Performs other duties as assigned.
Minimum Qualifications: (Education and experience)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree. OR appropriate combination of education and experience.
4 years+ program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Highly organized; detail-oriented; ability to manage multiple projects simultaneously.
Strong interpersonal communication skills (oral and written) and the ability to prepare accurate, concise reports; communication materials; and website content.
Flexibility and problem-solving with ability to quickly adapt to unique challenges and respond appropriately.
Independent with strong ability to take initiative.
International knowledge and experience, such as international event planning and/or communication with international universities/students.
Ability to work independently, while also keeping project timeline and partners on track.
Ability to use resources (such as research assistants, project staff, faculty, partner institutions, Northwestern offices, external sources, etc.) to maximize grant goals within available budget.
Event planning for small and large workshops and conferences. Must have experience and interest in this area.
Proficient in Microsoft Office Suite, and overall technical aptitude.
Proficient in budget management and general financial skills.
Preferred Qualifications: (Education and experience)
Experience working with faculty
Experience working in a research and/or educational environment.
Experience in grant writing.
Background or interest in the humanities, or in Critical Theory, broadly construed.
Proficient in Spanish
Preferred Competencies: (Skills, knowledge, and abilities)
NU system knowledge, which may include but not limited to NUFinancials, myHR, Research Portal, etc.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37229
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.