The Robotics Institute is looking for a team-oriented professional to provide administrative and operational support to the Director, Managing Director, and Institute in general. You will manage a broad range of administrative responsibilities ranging from simple transactions to sensitive, high-level processes. You will report to the Robotics Institute Administrator.
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relates to this position.
Provide administrative support including maintaining calendars, managing mail and email, travel arrangements and reimbursements, and managing schedule of Director's conference room
Coordinate events and visits
Assist with faculty search process by collaborating with other units on logistics and maintaining the internal application tracking system
Make purchases using purchase orders, PeoplePay software, or company credit card
Support a broad range of customers: faculty, students, staff, and external personnel (alumni, donors, corporate partners)
High school diploma and 4 years of administrative assistant experience or an equivalent combination of education and experience
Customer service focus
Familiarity with Microsoft Office and Google Apps
Excellent communication skills
Excellent attention to detail
Demonstrated ability to take initiative, set priorities, and manage multiple projects simultaneously
Bachelor’s degree or higher
At least 4 years of progressively responsible administrative experience
Experience with internal UM tools including M-Pathways and procurement services (M-Marketsite, Concur)
Experience with project management tools (Slack, Trello)
Knowledge of University of Michigan procedures
Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/.
The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan – along with updates on our programs and resources dedicated to ensuring a welcoming, fair, and inclusive environment – can be found at http://www.engin.umich.edu/college/about/diversity.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 179001
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.