As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.The Linguistics Department hosts a vibrant community of scholars dedicated to the study of structure and use of language. It has 16 faculty members and seven staff members serving 85 undergraduate majors, 115 graduate students as well as non-majors enrolled in courses. The Administrator reports to the Chair as the chief administrative officer responsible for managing daily department operations. The Administrator serves as an advisor to the Chair and faculty leadership providing financial guidance, policy background information and management advice. The Administrator acts independently and responsibly, given general direction from the Chair and within the University's policies and procedures. These responsibilities include departmental administration, business planning, financial management, personnel, facilities support, research project support, development, and other functions as necessary. RESPONSIBLITIES:Finance: Manage nearly $3 million in annual revenue including approximately $1.5 million in state funds, $700 thousand in sponsored research funds, and $200 thousand in self-sustaining funds and gift funds. Monitor all state budgets: tracking expenditures, verifying balances; and providing monthly budget reports, creating budget projections, analyzing spending patterns and alerting the Chair to potential allocation deficits or unusual expenditure patterns. Provide other reports as requested by the Chair or other decision makers. Manage and monitor the self-sustaining budgets associated with the department's fee-based degree and certificate programs: creating and maintaining financial reports, overseeing budget reconciliation, creating and maintaining budget forecasts. The Administrator oversees all gift funds (endowment operating funds as well as annual gifts funds.) Ensures gifts are transmitted and acknowledged in a timely fashion, estimate revenues from endowed funds and provides guidance on allowable uses of gift funds. Sponsored Research: Assist faculty with grant submission, including budget preparation, internal and external electronic forms and sponsor reports. Oversee the budget reconciliation and preparation of monthly reports. Provide guidance to principal investigators and staff regarding federal, state and university grant policies and procedures. Assure compliance with federal, state and university policies and responds to information requests from faculty, chair, internal and external auditors.Daily Administration: Oversee payroll, procurement, accounts payable and receivable and other administrative functions, working with Shared Services to update Workday. Provide guidance to the Linguistics community regarding UW, state and federal policies and procedures that impact their teaching and research activities. Personnel:Ensure that Linguistics follows all applicable policies, labor contracts and regulations for faculty, classified, professional staff, classified staff, and hourly employees and Academic Student Employees (ASEs). Prepare, assemble, and distribute required documentation for faculty promotion and tenure and reappointment and appointment processes. Oversee faculty recruiting assuring compliance with UW and Homeland Security rules and regulations regarding faculty searches. Submit visa applications for international visiting students and faculty.Supervisory: Supervise 2.0 FTE administrative staff plus student assistants -- assigns and monitors work, conducts performance reviews and initiates corrective action as necessary. Provide professional development and mentoring. Work with Chair to hire and train new staff as necessary.Facilities:Prepare and analyze department space and equipment requirements. Coordinate and manage renovations, moves, maintenance requests, new equipment purchases, surplus and repairs. Submit requests to Facilities for maintenance or alternations. Ensure compliance with University, State and federal policies and procedures regarding space and work place safety.Other duties as requiredREQUIREMENTS:Bachelor's degreeAt least five years' experience at a higher education institution in positions of increasing complexity and responsibilityADDITIONAL REQUIREMENTS:Demonstrated experience managing annual funds totaling at least $1 millionDemonstrated experience in budget projection, problem solving and analytical skillsAbility to analyze large data setsStrong written, digital and oral communication skills, including tact, diplomacy, and discretionAbility to work independently, professionally, and proactively with a high degree of reliability and accuracyDemonstrated collaborative work style and ability to work well in a diverse workplaceProven organization and multi-tasking skills in a fast-paced, demanding environmentDESIRABLE SKILLS OR EXPERIENCE: Experience in an R-1 academic institutionExperience managing staffExperience with academic personnel (hires, appointment, re-appointment)Experience with external online systems such as grants.gov, NIH eRA Commons and NSF FastlaneExperience with UW systems, such as Workday and MyFDExperience managing facilitiesCuriosity and imaginationApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.