As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.The Scandinavian Studies Department within the College of Arts & Sciences has an outstanding part-time, 75% FTE opportunity for an Administrator.The Administrator for the Scandinavian Studies department is responsible for general administration, business planning, financial management, personnel, research support, development, and other functions as necessary. The administrator reports to the chair, acting independently under the chair's general direction within the University's policies and procedures.DUTIES & RESPONSIBILITIES:General Administration:The Administrator oversees payroll, procurement, travel, equipment inventory and Department personnel. The Administrator is the chief liaison between the Department and other campus units such as the Dean's Office, Shared Services, Payroll, Academic Human Resources, Registrar, and Accounts Payable. The Administrator maintains accurate records of budgets, HR, & other operations; manages Department functions and public events (as required); and oversees arrangements for visitors to the Department, including job candidates, guest speakers, and visiting instructors/scholars. Finance:The Administrator manages state, gift, grant and self-sustaining budgets (approximately $1.1 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and establishing financial management policies. The Administrator provides the Chair with monthly budget reports, including projections and spending trends, and alerts the Chair to potential allocation deficits or unusual expenditure patterns. The Administrator oversees endowed funds and associated operating funds as well as annual gift funds; and estimates revenue from endowed and annual gift funds. In addition, the Administrator monitors all grant and contract budgets and distributes reports to principal investigators and the Chair. Human Resources:The Administrator supervises one classified staff position and ensures that the Department follows all applicable policies, labor contracts and regulations regarding faculty, classified, professional and hourly staff, and Academic Student Employees (ASEs). The Administrator coordinates faculty recruiting, assuring compliance with all appropriate UW and INS rules and regulations, and prepares, assembles, and distributes required documentation for faculty promotion and tenure, appointment, and reappointment processes.Other duties as assigned.REQUIREMENTS:Bachelor's degree2-3 years progressively more responsible administrative experience at an educational institution and/or government agencyADDITIONAL REQUIREMENTS:Demonstrated ability to use Microsoft Excel and Microsoft WordDemonstrated ability to adopt new technologies and administrative systemsDemonstrated problem solving and analytical skillsAbility to analyze large data setsStrong written, digital and oral communication skills, including tact, diplomacy, and discretionAgility and adaptability in new situationsAbility to work independently, professionally, and proactively with a high degree of reliability and accuracyDemonstrated collaborative work style and ability to work well in a diverse workplaceProven organization and multi-tasking skills in a fast-paced, demanding environmentDESIRED::Experience in an institution of higher educationExperience with UW systemsCuriosity and imaginationApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.