Basic Function: The Project Manager is responsible for the planning and execution for campus construction and exhibition projects requiring construction within the museum. Works with the Executive Director of Capital Programs to develop and implement a consistent approach to project management in tandem with Director of Exhibitions and the Executive Director of Facilities. Coordinates construction related project elements from program development through design and construction to final installation.
Primary Duties and Responsibilities:
With direction from the Executive Director of Capital Programs (EDCP), coordinates with Assistant Project Manager to determine appropriate project assignments. Project assignments will be primarily divided between the Project Manager and Assistant Project Manager.
Coordinates all production / construction aspects of multiple projects. Provides input to project team stakeholders regarding programming, planning, and design. When necessary architect/engineer/contractor selection, bidding, contract management, construction management, commissioning/closeout, project documentation, and facilitates communication to all museum stakeholders throughout.
Works with the Executive Director of Financial Planning and Analysis & EDCP to establish, monitor, and manage project budgets. Approves project expenses within established budgets. Reviews any budget revisions with project stakeholders, Department of Financial Planning and Analysis and EDCP prior to approval of expenses.
Coordinates with the EDCP to manage and schedule construction projects within an overall project calendar for the museum. Manages all aspects of project production schedules, once project content is approved. Coordinates with other project stakeholders during early phases of project content development.
For exhibition projects, coordinates with the Director of Exhibitions and the EDCP to manage any construction related components within the scope of the exhibition. Acts as primary contact between Exhibition Designers and Facilities Department or external contractors to manage construction and production of scope allocated by Director of Exhibitions and EDCP.
With the EDCP, develops and implements standard tools to reduce complexity, increase efficiency, and ensure smooth coordination with other departments, reinforcing the project management process across all involved departments.
Based on evaluation and direction of the EDCP and SVP for Finance, Strategy, and Operations, facilitates all office relocations and manages office relocation projects from design through construction and move-in.
Oversees maintenance of all base building plans in electronic and hard copy format, including square footage documentation.
As needed, helps manage projects with architectural interns from the School of the Art Institute of Chicago co-operative program.
Serves as liaison with external collaborators for sharing of best practices information in different settings.
Bachelor’s degree in Architecture, Construction Management or Engineering equivalent preferred.
8 - 10 years of experience in project design/construction management or equivalent required.
Comprehensive understanding of project delivery gained through documented education and/or experience.
Demonstrated oral and written communication skills appropriate to managing the flow of information in support of decision making at the highest management levels of a complex institutional organization.
Strong supervision and management skills, with demonstrated ability to manage multiple in-house and external professional, technical, and administrative support staff.
Familiarity with building processes and codes in a variety of settings, and the ability to apply this knowledge to the development of innovative solutions to problems in the design and construction process.
Detailed understanding of building systems, construction practices, contracting procedures, and building design methodologies.
Demonstrated ability to manage the design and delivery processes of large, complex, building programs within demanding time and cost constraints, with active senior management involvement.
Demonstrated ability to deliver highest standard of customer service.
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.
About The Art Institute of Chicago
The Art Institute of Chicago is a world-renowned art museum housing one of the largest permanent collections in the United States. It is encyclopedic in nature with strong holdings across all media, all traditions and all ages. The Art Institute is particularly recognized for its extraordinary Impressionist, Modern, Contemporary and American collections, among other aspects of its holdings. In addition to housing its permanent collection, it typically stages 35-40 special exhibitions a year. In 2014, it was named by TripAdvisor travelers as the number one museum in the world, a remarkable recognition that speaks not only to the quality of the collection but to the entirety of the visitor experience.
The Art Institute welcomes between 1,400,000 and 1,800,000 visitors a year and has a membership of 100,000. The museum has an annual operating budget of approximately $110 million.
Founded in 1879, the Art Institute grew with the success of Chicago and quickly attained world class stature given the strength of its collection. The Art Institute has expanded several times in its history, most recently and notably with the opening in 2009 of the 264,000 square foot Modern Wing ...designed by internationally acclaimed architect Renzo Piano. The addition has been critically important to the museum as it not only provided much needed gallery space, but also allowed the Art Institute to reorganize its galleries to present the collection in a more logical and accessible fashion. The new addition also includes one of the largest education facilities at any museum and this center has allowed the Art Institute to expand its already impressive array of offerings.