Under the general direction of the Manager, Grants Administration, the Grant Administration Supervisor position includes 50% Grants Analyst duties and 50% supervisory responsibilities.
Grant Analyst responsibilities include management of complex research portfolios for a subset of assigned faculty. Such support includes all aspects of award management to ensure compliance with federal, state and university policies and procedures with regards to research administration. Supervisory responsibilities include programmatic and administrative supervision of 6-10 assigned Grants Analysts (grade 28 & 29) comprising all facets of the Grants Analyst (GA) activities including ensuring compliance with UD policies, OMB Uniform Guidance and sponsor terms and conditions.
Position responsibilities also include active participation in strategic planning and decision making as part of the Office of Research Administration team.
Grant Analyst Responsibilities (50%):
Collect and analyze data in preparation for monthly reports for distribution to PI.
Meet with PI regularly (preferably monthly) to review post award activity projections and pending proposals; analyze financial data to provide relevant expenditure projections with regularity; process budget revision and no-cost extension requests.
Facilitate the creation of Technology Control Plans and educate faculty/researchers on importance of adherence for compliance.
In collaboration with the Research Office, prepare subcontracting plans as required and submit periodic subcontracting plan reports.
Review effort reporting, cost share/match documentation, and verify F&A and other expenditures.
Facilitate award management: monitoring all expenditures including grad students, summer pay for researchers, etc. Anticipate spending, payroll obligations and analyze scenarios in changing financial projections.
Conduct in-depth analysis of expenditures utilizing appropriate software applications including PeopleSoft, Excel and Cognos.
Maintain the Labor Allocation Module for College employees and ensure all updates are made in a timely manner according to payroll deadlines.
Review and approve expenditures in Concur after verifying funding, allowability, and other award terms and conditions.
Provide short- and long-term projections of anticipated expenditures for large grants, cooperative agreements and center-type awards for decision making regarding personnel hires, equipment purchases and maintenance contracts.
On a monthly basis, review and reconcile statements to ensure compliance in areas of unallowable charges and prepare journal voucher adjustments as needed.
Review and approve financial web forms for transactions such as purchase requisitions, user fee allocations, bi-weekly pay, match and named professor funding, faculty summer salary contracts and other similar forms.
In close collaboration with the Sr. Sponsored Program Accountant, participate in the close-out process, including multiple grant budgets, ensuring compliant expenditures, completion of technical, annual and other sponsor-required reports
Review equipment expenditures; ensure that fabrication expenses are tracked and that capitalization occurs; prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting.
Assure compliance with audit requests from the Research Office and University and external auditing organizations.
Assist the pre-award team with proposal preparation and advise staff on budgets, sponsor requirements, and interpretation of solicitation requirements. Work collaboratively with the Research Office during proposal review and make recommendations to the faculty to ensure compliance to sponsor and University policy.
Supervisory Responsibilities (50%):
Supervise 6-10 Grants Analyst (grade 28 and 29) in all aspects of day-to-day operations including award management, effort certification and audit compliance.
Conduct comprehensive review of PI financials prepared by assigned GA’s to ensure accuracy and data integrity; provide guidance and direction in financial analysis developed by GA’s to ensure award financial position is accurately provided.
Identify professional development needs of GA’s, develop training programs to address such needs and provide training through group lectures, individual instruction and other venues as assigned.
Liaison with assigned Research Office Contract & Grant Specialists, maintain effective and consistent communication, develop rapport to ensure highly cooperative efforts.
Review and provide justification for expenditures on sponsored programs in response to internal and external auditors.
Supervise the effort certification process to ensure all effort certification reports are complete on or before the due date.
Receive feedback from the Sr. Sponsored Program Accountant regarding allowability, allocability and reasonableness of sponsored program expenditures; utilize such feedback to evaluate award management capabilities of assigned GA’s; address and resolve any knowledge or performance deficits of assigned GA’s.
Serve as the project manager for large, interdisciplinary center-type proposals.
Develop comprehensive knowledge of data collection and report management utilizing a wide variety of systems including PeopleSoft, queries, Excel, and Cognos.
Actively participate in the strategic planning and policy/procedure development in all aspects of research administration.
Actively participate in the evaluation and performance appraisal process of all assigned personnel; develop and administer Performance Improvement Plans as required.
Actively participate in the development and conduct of Certified Research Administrator training plans and study sessions.
Provide administrative management of assigned GA’s including approval of leave webforms.
Participate in search committees for vacant GA positions; serve as a mentor to newly hired Grants Analysts; contribute to continued modification, development and improvement of ORA Grants Analyst Mentoring Program.
Assist pre-award with proposal preparation including budgets, compliance review, and solicitation review.
Bachelor's degree in Business Administration, Accounting, Finance or other related field with four years of job-related experience, or equivalent combination of education and/or experience.
Proven experience, or evidence of a high aptitude in all facets of effective personnel management.
Advanced skills & experience in all aspects of proposal preparation – ability to prepare, teach and supervise development of budgets with a wide range of complexities.
Ability to use advanced techniques in spreadsheet and database applications.
Advanced knowledge and expertise with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources preferred.
Advanced and comprehensive knowledge of 2 CFR 200 Uniform Guidance and OMB Circulars A-21, A-110, A-133 and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.
Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
Ability to work independently, strong organizational skills and attention to detail.
Effective analytical and technical skills, including the ability to gather and analyze statistical data in order to generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
Ability to conduct detailed analysis of financial trends and prepare highly accurate projections for multiple budget categories.
Ability to interpret, adapt and apply guidelines and procedures.
Ability to communicate effectively with a wide range of constituents on a variety of research management and financial topics.
Ability to interact well with people of all ages and diverse backgrounds.
Ability to provide instruction in complex topics to a wide variety of audiences of varying backgrounds and abilities.
Ability to serve as subject matter expert in research administration; seek and engage in professional development opportunities to grow knowledge of research administration.
Must complete required training sponsored by the University Research Office within one year of assignment in a contract and grants administration position.
Commitment towards obtaining certification in Research Administration by a nationally recognized research certification organization.
Internal Number: 494415
About University of Delaware
The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today. Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni. The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering. A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 bachelor’s p...rograms, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe. Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science. State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus. Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens. We invite you to visit our campus or take our virtual tour today! http://video.realviewtv.com/education/udel/