Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Facilities Planning & Management Department is responsible for all aspects of maintenance, utilities, and capital projects for the Danforth Campus. This position provides overall financial support for capital projects, which includes accounting, finance, auditing, procurement, and accounts payable.
PRIMARY DUTIES AND RESPONSIBILITIES:
Audit the contractor Payment Applications to ensure the amount submitted for payment complies with the University’s contract, including labor rates, material, cumulative equipment charges, general conditions matrix, retention, lien waiver requirements, and Supplier Diversity Initiative. Then track through the University’s Construction Management System with line item detail based on the contractor’s schedule of values.
Review architect, engineer and other professionals’ invoices to ensure the amount submitted for payment complies with the University’s contract, which includes percentage of completion calculations, supplemental services terms and guidelines for reimbursable expenses. Then track through the University’s construction management system.
Responsible for financial reporting and analysis on numerous multi-million dollar capital projects for assigned project managers. This includes, but is not limited to, predicting cash flow, budget variance analysis and cost projections, provide fiscal yearend accruals for the University’s financial statements, and ensure all closeout requirements have been met.
Responsible for accounting review of project contracts and change orders, which includes budget variance analysis, a review of vendors’ backup documentation to ensure it matches the contract or change order and the associated cost codes are correct.
Issue purchase orders from the University’s financial system and work with Resource Management when necessary.
Attend and provide project budget variance analysis, cost projections, and ad-hoc financial information for the monthly project manager status meeting.
Work with Internal and external audit to report and track project audit findings on a regular basis.
Provide application training for project managers with the University’s Construction Management and Financial Systems.
Perform other duties as assigned
BA or BS in Accounting, Finance or Business and 3+ years financial experience in the construction or auditing industry or 7+ years’ financial experience in the construction industry.
MBA or CPA
Knowledge of the construction financial process is critical.
Must be able to communicate with senior staff, project managers and University Executives.
Must be self-motivated, able to work independently, and able to deal with a high volume of accounting work with attention to detail.
This position is full-time and works approximately 37.5 hours per week. Position hours are generally Monday - Friday 8:30am - 5:00pm.
Department Name/Job Location:
This position is in Business Operations in the Department of Facilities Planning & Management. This position is for the Danforth Campus.
Internal Applicant Instruction:
This position is grade G10.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.