Position Summary Assists Director of Production in all phases of the theatrical production process, which may include: budgeting, staff supervision, planning, construction, installation, load-in, technical rehearsals and load-out/strike of American Repertory Theater productions.
Position Responsibilities Deputy to the Director of Production
Assists with day to day operations of ART production departments
Assists with implementing long term and seasonal strategic direction of production department.
Facilitates communication among all production departments
Leads the production management of projects as assigned by the Director of Production
Attends rehearsals, tech, and previews as assigned by the Director of Production
Assists Director of Production in establishing and maintaining departmental standards and practices.
Assists Director of Production in preparing ART shows for tour, including the creation of riders
Organizes and sends notification of day and time of departmental production meeting to all attending
Takes notes at production meetings and distributes notes in a timely fashion
Represents Production Management in meetings as appropriate
Manages designer travel and residency in conjunction with the Company Manager
Supervision and Staff Management
Assists Director of Production in managing and supervising production department employees
Assists Director of Production with effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
Collaborates with ART leadership to ensure compliance with University policies and procedures, legal rules and procedures and union contractual obligations.
Works with production department heads to identify, recruit and maintain a pool of overhires
Represents Production Management in building meetings as assigned
Assists Director or Production in keeping production department heads informed of building progress
Tracks contracts and processes payments for designers
Assists the Director of Production in the creation of annual budgets and forecasts
Maintains production bimonthly budget
Attends weekly production budget meetings and participates in building budgets for upcoming productions
Maintains and manages parking, vehicles, loading dock access and freight for production team.
Ensures renewal of inspection stickers and registration in a timely fashion
Compiles accident reports and insurance reports
Arranges shipping for tours, transit of interdepartmental equipment and goods Rehearsal Support
Arranges crew and transportation as needed to support ART rehearsals in Cambridge and other cities
Provides support to stage management team for out-of-the ordinary rehearsal needs
Other duties as assigned by PM
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Candidates must meet the following basic qualifications to be considered:
Five years of theatrical work experience, with at least two years in a management role
Demonstrated capability of working in a high stress environment.
Strong communication and interpersonal skills,
Excellent judgement, discretion and problem-solving skills are vital.
Demonstrated project management experience.
Familiarity with LORT collective bargaining agreements (especially USA) preferred.
Physical Requirements Must be able to lift 25 lbs. Class D Driver's license <- Preferred, but not required Comfortable working at heights
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50605BR
About Harvard University American Repertory Theater
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.