As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. The UW Finance Transformation Program (UWFT) is a $200M initiative to replace the University's financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system - to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW's highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.The UW Finance Transformation Program has an excellent opportunity for a PMO Manager to supervise the Project Management Office (PMO) team.On this highly impactful program, the AVP acts as the PMO Director. While this position formally reports to the Director of Program Operations, this role will work closely with senior program leadership, and will have responsibility for managing and delegating project management related activities, including program schedule oversight, program infrastructure maintenance, program metrics and reporting, and information management to achieve the program's scope, quality, and business objectives within a predefined schedule and budget constraints. The PMO Manager will work collaboratively with all UWFT directors, managers, leads and staff and will require a strong blend of technical and process skills, leadership, and group facilitation experience.This position will also act as lead Project Manager on a variety of discreet projects within the program. This requires the individual to be capable of managing the work of the team while also managing individual projects.This position will create a common structure by which workstreams effectively own and manage their work, delegating ultimate responsibility for team-level project management to the team leads. This position must ensure that the infrastructure is simply designed and does not create undue administrative burden. This team is highly collaborative and built to inspire ownership of the work within each team, so the PMO actively supports that approach.Outcomes Sought:Programmatic level "early warning indicators"Solid reporting / tools for both Program management and demonstrating progress to external audiencesHolistic view for Scope / Schedule / Budget for the ProgramA Change Control process enabling decision-making at the right level for Workday deploymentEnable a common Program framework by which alignment is gained across all Program leadershipPMO Leadership:* Under the direction of the AVP, consultant leadership and Director of Program Operations, manage, delegate, and prioritize the workload for the staff of the Project Management Office (PMO).* Partner with AVP of the program to build program timelines and strategies that meet the swiftly evolving needs of the program; ensure plans are built to be flexible and dynamic* Supervise PMO staff to continuously design, deliver, and optimize internal program processes, procedures, metrics, infrastructure, and communications, enabling efficient program practices to support program tasks and milestones.* Foster responsive, consistent and agile program management processes and procedures in support of program management objectives.* Support the PM team with refinement of the program management framework.* Collaborate with the program leadership team in defining and establishing priorities for the PMO, driving planning processes, including program road mapping and staging; ensure PMO Analysts working within the workstreams are coordinated in approach and outcomes* Utilize techniques and tools for project planning, execution, project management, ongoing milestone/deliverable tracking, communication, and key performance metrics; develop unique approaches when needed for the program* Build and maintain effective partnerships with key cross functional leaders.* Ensure the program management activities are executed in accordance with the program leadership strategy to support the program management team.* Ability to have difficult conversations with leaders and peers to support program goals.Project Management:* Develop and manage detailed work plans for cross-functional end-to-end process work streams in support of program deliverables.* Proactively identify potential risks, dependencies, and obstacles that may hinder successful completion of deliverables and achievement of project goals.* Monitor and evaluate specific roadmaps, keeping stakeholders informed of scheduled updates and framing associated decision points.* Coordinate work stream status report.* Manage work stream scope and change requests.* Manage work stream sprint process including prioritization, JIRA tracking, and scrum meetings.* Actively working to ensure quick closure of risks and issues and communicating to program leadership* Manage work stream RAID log, ensuring accurate statuses, owners, assignees, and priorities.* Coordinate with Functional Leads to ensure priorities are aligned with project management goals.* Coordinate day to day work of Business Analysts, and other resources on their team.* Work closely with business analysts, SMEs, and Services analysts to ensure a clear understanding of the business requirements. Manages scope, identifying areas or confusion where priorities need to be set by program leadership.* Organize and facilitate project planning, daily stand-up meetings, reviews, retrospectives, sprint and release planning, demos and other Scrum-related meetings.Program Tracking & Reporting & Infrastructure:* Collaborate with PMO staff on creating and maintaining processes for documenting, tracking, reporting on, and escalating risks, actions, issues, and decisions within the UW Financial Transformation program.* Oversee the PMO Staff in capturing and refining the monthly status report to outline risks, risk mitigation plans, program metrics, and overall status for the UW Financial Transformation program and its associated projects. Review and finalize the status report with program management.* Work with UWFT leadership to ensure that stakeholder and governance reports provide a robust view into the needs of the program* Collaborate with PMO staff and leadership on developing efficient information management tools (e.g. SharePoint or other information management tools) to ensure information is easily accessed and shared within the team and with stakeholders* Oversee the administration of the JIRA issue tracking tool used by the program, which includes creating and maintaining JIRA types, fields, and dashboards, establishing JIRA maintenance procedures, etc.* Ensure efficient systems of collaboration are in place to support Analysts working within and across the workstreamsREQUIREMENTS:Bachelor's Degree in Business Administration, Finance, Accounting, Management, Information Technology, or related degree.Five or more years of project management experience, preferably in supporting large, complex IT transformations projects.Proven effective management under pressure, exercising independent judgment and decision making skills in resolving problems. Awareness of self and impact on others with proven ability to influence.Demonstrated ability to effectively lead, supervise and delegate to staff in a deadline driven environment.Demonstrated ability to manage and support program planning efforts.Demonstrated ability to set and meet goals, asses resources needs, develop schedules, monitor and communicate status, and develop processes and procedures.Proven leadership, organizational, decision-making, problem solving, analytical, and technical skills.Proven ability to work independently and as well as collaboratively across team leads and program leadership. Ability to collaborate with senior leadership on project management matters. Demonstrated excellent written/oral communication skills, presentation skills, technical documentation skills, user liaison skills, and personal interaction abilities. Must be able to speak and write about technical issues for both technical and non-technical audiences.Resilient, agile and able to work in dynamic environment and under pressure.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:Experience working in an academic, higher education or healthcare institution.Demonstrated experience working with large, highly structured administrative systems.Program startup experience.Working with (or as) consulting resources.ERP, Workday or SaaS experience.CONDITIONS OF EMPLOYMENT:Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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