About Mills College: Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.
Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit https://www.mills.edu/
Summary of Position: The HRIS Administrator, working as a member of the Employee Services Team, evaluates analyzes, designs and maintains the Human Resources, Payroll and Benefits processing systems, and any other computer systems and products used to support Employee Services functions. These technical support functions include recruiting, hiring, employment, separation, leave of absence, performance review, compensation management, payroll, benefits, budgeting and others. This position is involved in department cross-functional process improvement projects and is expected to participate in projects and events.
Essential Job Functions: SYSTEM SUPPORT:
Serves as subject matter expert for the Human Resources, Benefits, Payroll, Position Management and Employee Self-Service modules of the Banner System.
Co-partner with Mills IT staff to upgrade, evaluate, purchase, and install applicable modules.
Co-partner with Mills IT staff to establish and maintain security for Human Resources, Benefits, Payroll, Position Control and Employee Self-Service system components.
Design, develop, test, implement, enhance and maintain technical solutions in support of Human Resources, Benefits, and Payroll departmental objectives.
Detect, analyze and resolve complex technical problems and deficiencies.
Maintain the quality and integrity of database objects including, but not limited to: files, tables and views. Conduct ongoing development and refinement of projects databases and tracking systems.
Monitor data entry by Employee Services team for content and accuracy.
Provide technical support and training to Human Resources, Benefits and Payroll staff.
Document HRIS processes and procedures.
Lead the efforts of collection and compilation of data used for institutional surveys, internal and external audits and reports.
Lead all governmental and institutional survey projects.
Design, develop, test, implement, enhance and maintain customized reports and views.
Audit existing processes and procedures for functional viability.
Assist with production of tax forms and W-2 forms.
Assist in the testing and documentation of procedures for position control.
Maintain security under policy and in discussion with Employee Services team.
Develop and oversee support systems processes for administering Mills compensation program, including position classification, position creation, position budgeting and overall position control management.
Additional Duties and Responsibilities:
Take appropriate steps to promote and sustain the ability of Employee Services to effectively deliver quality customer service within the context of all aspects of job performance.
Oversee salary budget input and reconciliation.
Oversee salary budget roll into general ledger.
Ensure accuracy of transfer and upload of position control and salary budget per department, using methodologies available.
Advise on and improve salary budgeting process as appropriate.
Plan, organize, control and direct Information Systems functions and operations.
Provide technical information and assistance to others concerning Employee Services systems and processes.
Perform related duties as assigned.
Required Knowledge, Skills, and Abilities Knowledge Of:
The functionality of Banner HR/Position Control or comparable Human Resources database system
Knowledge of how to transfer data between ERPs HR module and a benefits management system, e.g. Benetrac a plus.
Strong Computing skills in a PC environment (Access, Excel, MSWord and Power Point).
An intermediate level understanding of the Human Resources function
Understanding of and experience administering transactions in administrative computing systems (human resources, payroll, job posting, requisition maintenance, position changes, new hires, employee leaves of absence, terminations, salary increases, account line changes, etc.)
Skills and Abilities:
Possess exceptional project management and system implementation skills.
Identify opportunities for improving existing processes and procedures through use of information technology.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt effective courses of action.
Meet schedules and timelines.
Work independently with limited direction.
Plan and organize work.
Excellent communication skills and the ability to explain systems and related processes to non-technical staff.
Exercise considerable judgement and discretion.
Respond in a prompt and knowledgeable manner to common IT/HR inquiries from the Employee Services staff.
Education and Training:
6-8 years of progressive responsible and difficult professional 'hands on' experience in Human Resources Information Systems or comparable Information Technology/Database Administration field.
Bachelors in Science or Arts, or equivalent work experience in computers and computer systems management preferred.
Oracle knowledge and experience.
SQL and/or Argos reporting a plus.
Direct experience with Banner or equivalent ERP a plus.
Experience working in higher education.
Physical, Mental and Environmental Demands:
Office environment with periodic requirement to sit, stand, walk, kneel, reach with hands and arms, climb stairs, balance, stoop and lift up to 20lbs.
Hear and speak to exchange information in person or on the telephone.
Specific vision abilities required by the job include; close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Access, input and retrieve information from a computer.
While performing this job, noise level in the work environment is usually moderate.
This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.
This is a full-time, exempt position with an FTE of 1.0. Salary is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, and 22 days of vacation per year, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.
Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.
All positions are subject to a background check. Prior to the first date of employment, an applicants background check must be cleared.
Mills is an independent liberal arts college for women with graduate programs for women and men. The College educates students to think critically and communicate responsibly and effectively, to accept the challenges of their creative visions, and to acquire the knowledge and skills necessary to effect thoughtful changes in a global, multicultural society. Mills encourages openness to experimentation in the context of established academic disciplines. Programs are designed to reflect the importance of global issues, provide an understanding of the natural world, and enhance opportunities for women in their developing roles throughout society. The curriculum combines traditional liberal arts with new educational initiatives that recognize the value of cultural, racial, and ethnic diversity. Inspired by a teaching philosophy that grows out of its longstanding dedication to women?s education, Mills provides a dynamic learning environment that encourages intellectual exploration. The faculty of nationally and internationally respected scholars and artists is dedicated to developing the strengths of every student, preparing them for lifelong intellectual, personal, and professional growth.