What is Cornell University and what is Information Technology @ Cornell?
Cornell University is the federal land-grant institution of New York State, a private endowed university, and a member of the Ivy League. Information Technologies (IT) is a strategic enabler for many functions at Cornell. Staff working in IT are found not only in the central Cornell Information Technologies (CIT) unit, but also in most colleges and units across Cornell. We are comprised of many organizations, but we work as one. By being where Cornell faculty, staff, and students are, we are able to offer services--whether needed at the desktop or to solve a major business, academic or research objective--to everyone at Cornell. To find out more, please follow this link: IT@Cornell
Technology is an enabling force behind the work being done at Cornell. The entire Cornell community depends on our talented centralized IT group to provide support for all technology-related needs. CIT is composed of 7 teams: IT Administration, IT Security Office, IT Communication and Documentation, the Project Management Office, Customer Service & Support, Enterprise Applications, and Infrastructure Services.
What you will do:
The Executive Assistant to the Office of the CIO will provide senior-level executive support to the Vice President & Chief Information Officer (CIO)/Director, Center for Advanced Computing and the executive office for Cornell Information Technologies (CIT). You will ensure smooth coordination of communications, provide complex calendar scheduling, and task, travel, and expense management to support the Office of the CIO.
You will use independent judgment and discretion in managing the CIO's calendar by screening, prioritizing and establishing key appointments and determining appropriate timing in scheduling and coordinating of complex meetings.
You will proactively manage the CIO's daily activities to ensure adequate preparation for meetings and other engagements.
You will respond to routine and non-routine inquiries, both inside and outside of the University, which may be of a highly confidential and sensitive in nature.
You will provide support for leadership meetings or other major events by identifying presenters, scheduling appropriate rooms, A/V support, and preparing and circulating agendas and meeting materials.
You will, in partnership with the EVP HR Director, conduct new employee orientations for employees who are in the positions of Assistant Director and above.
You will provide general supervision to a team of administrative support staff.
You will report directly to the Vice President & Chief Information Officer (CIO)/Director, Center for Advanced Computing and be a member of the CIO's senior leadership team.
Additionally, you will develop effective working partnerships across the organization with key stakeholders as well as your peers and team.
A successful Executive Assistant will regularly demonstrate the ability to manage complex meetings, schedules and travel arrangements, ensuring that the CIO's office activities and obligations are carried out smoothly. Utilizing exceptional customer service skills and ensuring that the CIO's office is represented in a positive and professional manner will be ongoing roles of the Executive Assistant. Assisting in developing presentations and correspondence will be a regular part of the role. This position regularly performs administrative duties that are sensitive and confidential, and this role should consistently set good examples of professional discretion, diplomacy, independent judgment, and decision-making skills. Remaining flexible, friendly, and professional while delivering quality results in a fast-paced and sometimes urgent environment will be an important marker of successful performance.
Associates degree with 4 to 6 or more years of experience in office administration, preferably in higher education, or an equivalent combination of education and experience.
Supervisory experience preferred.
Demonstrated professional demeanor, proven good judgment and the ability to handle sensitive information with tact and diplomacy.
Excellent interpersonal, planning, coordinating, and organizational skills.
Demonstrated ability to communicate clearly and tactfully in writing and verbally, projecting a helpful, positive impression even when under pressure or stress.
Ability to delegate, work collaboratively, and respond quickly and effectively to multiple priorities and situations.
Demonstrated proficiency in Microsoft Office, MS Outlook, PowerPoint, MS Excel, Visio, calendaring management, professional communications tools, etc.
Knowledge of Concur, Confluence and Zoom helpful.
No Visa sponsorship available for this position.
No relocation assistance available for this position.
University Job Title:
Exec Staff Asst II
Pay Rate Type:
Number of Openings:
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About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.