As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.University Advancement has an outstanding opportunity for an Interim Advancement Coordinator (Administrative Assistant 3).The Interim Advancement Coordinator is responsible for planning and coordinating within the Alumni & Stakeholder Engagement (ASE) program. In this role, the Interim Advancement Coordinator provides executive-level support to the Senior Director of Alumni & Stakeholder Engagement, as well as programmatic support primarily to the Constituent Relations program, and other engagement teams within ASE as needed. The Interim Advancement Coordinator works with academic leaders, volunteers, alumni, donors and other university staff. The Interim Advancement Coordinator will serve as a liaison between ASE and other units at the University, including but not limited to the offices of the President, Provost, and individual schools, colleges and programs.DUTIES AND RESPONSIBILITIESAdministration & OperationsProvide executive-level support for the Senior Director of Alumni & Stakeholder Engagement including: calendar management, reimbursements and travel planning, scheduling, and workflow/project management, and serve as a representative.Manage day to day administrative functions for Constituent Relations/ASE staff. This includes mail distribution, calendar management, reimbursements, scheduling, and event/conference registrations as necessary.Work with the Constituent Relations team to coordinate/support welcoming of new Constituent Relations Officers (CROs) within the UW. Coordinate process of maintaining and updating appropriate information about the Constituent Relations program on the Advancement Intranet page.Budget & ReportingManage and reconcile monthly the Constituent Relations team members' University Procurement and travel expenditures.Travel PlanningMake travel arrangements and reservations for Senior Director and assigned Alumni & Stakeholder Engagement team members. Follow up with team members after traveling to reconcile their expenses and submit them for reimbursement in a timely manner. Event Planning & MeetingsCollaborate with and assist the ASE team in the designing, planning and implementation of events, meetings, and other gatherings. Work with members of the ASE team to ensure events are aligned with goals, strategies and best practices.Research, Analysis and PlanningDevelop, research, and prepare accurate annotated guest lists for events.Assist the ASE team with planning, administration and special project management. Other duties as assigned.KEY COMPETENCIESEffective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW's commitment to inclusiveness and diversity.MINIMUM REQUIREMENTSHigh School/GED AND four years of office or administrative support experience OR equivalent education/experience. Demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook for correspondence, special reports, spreadsheets, databases, forms, etc.Excellent organizational and project management skills. Ability to work independently and complete projects in a fast-paced deadline-driven environment. Experience managing multiple projects/tasks and keeping pace with rapidly changing priorities and deadlines. Ability to problem-solve, take initiative, set priorities and exercise good judgment.Ability to work collaboratively within a team setting.DESIRED REQUIREMENTSFamiliarity with University of Washington operations.Knowledge of alumni relations/development/advancement principles.Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE. Experience with email management and/or event registration software (Convio, Cvent, Marketo)CONDITIONS OF EMPLOYMENTAbility to work evening and weekend hours, as necessary, on short or limited notice.Must have regular and reliable transportation for local travel and willing to travel when necessary.Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down. During Events (from setup to tear down) or on Event days: * Ability to stand four or more hours continuously. * Ability to walk four or more hours continuously. * Ability Standing: duration of 4+ hours for events. * Ability to work greater than a 10 hour day.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.