Prepare and submit approved monthly pay applications to customers
Collect payments and minimize customer debt (aged/current) - maintain high customer satisfaction and loyalty
Communicate efficiently with customers, vendors, project managers, project superintendents and company executives
Follow up on, collect and post timely and accurate cash application
Perform collection and reporting activities according to California Prompt Payment Statutes for public and private construction projects.
Work closely with other relevant departments and maintain strong internal relationships
Maintain and update both paper and electronic documentation for all project files
Make daily collection calls and emails
Conduct research and analysis to resolve outstanding billing issues
Provide updates and analysis to managers
Process customer credits and post A/R related adjustments
Research and resolve short payments and debits taken by customers
Utilize cloud-based platform to issue preliminary notices on all projects and monitor deadlines for lien rights. Issue mechanics liens, stop notices, lien releases, waivers, stop notices and stop notice release documentation
Set up and host collection meetings with customers & contract administrators as required
Work closely with company attorney to resolve claims and assist in litigation documentation.
Maintain accurate collection notes and aging
Provide preliminary information to subcontractors and vendors
Work with project managers to go over active projects for billings
Follow up and track outstanding change orders with project managers and clients to ensure they are completed and billed in a timely manner
Provide accurate and detailed data entry
Conduct month-end A/R close activities
Compile and maintain spreadsheets and data analysis
Provide support for other areas of accounting when needed
Required Education and Experience
Minimum 3-5 years accounts receivable experience in the construction industry required. Preference will be given to candidates with AIA billing experience and knowledge of public works construction accounting requirements.
Experience with and knowledge of California mechanic’s lien law
10 key by touch
Strong analytical ability, yet able to demonstrate excellent interpersonal, presentation and reporting skills
Strong computer skills particularly in Excel, Office and various accounting and ERP software systems
Able to communicate effectively and professionally both verbally and in writing
Excellent work ethic and willingness to take ownership of duties
Listens well to others and clarifies message to ensure understanding. Keeps manager, co-workers and clients informed of need-to-know items; shares complete and accurate information with others.
Demonstrated negotiation and problem-solving skills
Organized self-starter with excellent time management skills. Proven ability to multi-task in a fast-pace environment and meet multiple deadlines in a timely manner. Successfully manages multiple and competing tasks
Has a general understanding and knowledge of construction accounting principles and procedures; including certified payroll, accounts payable; account receivables; collections; office administration and data entry; has an aptitude for numbers.
About HARDY & HARPER INC.
Hardy & Harper Inc., a leading asphalt paving contractor specializing in commercial and public works construction projects.