This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at https://www.cgu.edu/employment-opportunities/staff-jobs/ or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
Please mail, email (*PREFERRED CHOICE) to firstname.lastname@example.org or fax: 909-621-8861 your resume, cover letter, and application to be considered for any position. You can download the application from our website at https://www.cgu.edu/employment-opportunities/staff-jobs/.
Claremont Graduate University is seeking a dynamic, student-centered Operations and Projects Specialist for the School of Social Science, Policy & Evaluation to perform a broad range of administrative, project management, and outreach tasks for the Computational Justice Lab and the School of Social Science, Policy & Evaluation, including its affiliated Institutes. Knowledge of the organization, policies, and procedures of the University is required, including technical specialties as outlined below. This position will serve as part of a University community committed to providing a diverse student body with an exceptional student experience.
The regular hours for this position are 8:30 a.m. to 5:00 p.m. Hours may vary due to needs of the lab, or department. Evening and weekend outreach and event support may also be required.
Computational Justice Lab:
Help with major projects, keeping projects on track with timelines.
Assist with management of Freedom of Information Act (FOIA) requests.
Work with Lab Director to ensure that partnerships with local agencies are being properly managed.
Ensure that Lab students are getting financial support and meeting deadlines associated with funding.
Assist with workshop planning and logistics.
Assist with reporting and development of reports for grants.
Liasion with Marketing and Communications regarding website, advertising, and external outreach for events.
School of Social Science, Policy & Evaluation:
Act as office contact, assisting students with routine and non-routine questions.
Maintain and control confidential files and records. Scan and photocopy materials.
Understand People Soft and EMS and incorporate these systems into daily routines.
Assist with online course evaluations.
Proctor Qualifying exams.
Possess creativity, familiarity with desktop publishing and webpage design for website updates.
Process payroll, reimbursement, and other critical internal and external paperwork.
Create and communicate ad hoc budget reports.
Prepare, advertise, and implement SSSPE special events in conjunction with the SSSPE Division Managers.
General Support Functions Serving School:
Helps monitor and meet school or departmental enrollment and outreach goals.
Assists with the development and implementation of targeted outreach and engagement campaigns (primarily via phone) as needed (i.e. incomplete applicants, deposited students, first-year experience, doctoral studies, withdrawn students, alumni).
Assists with student-facing event planning as needed; participates in recruitment events that require additional student-facing staff presence (i.e. open houses, admitted student days, orientation, re-orientation).
Establishes meaningful relationships with University offices and school staff and faculty, and gains knowledge of University and academic offerings, services and policies, including financial aid.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent project management skills; demonstrated ability to prioritize and multitask in a fast–paced environment.
Strong communication, interpersonal, and presentation skills (verbal and written).
Ability to work independently and as an integral part of a collaborative team.
An exceptional customer-service orientation aimed at high-quality interaction
Ability or willingness to use proactive outreach techniques aimed at helping students and faculty move through processes in a timely and smooth manner to assure a better enrollment experience
Ability and willingness to meet, track and report on targeted enrollment and outreach goals
Ability to work effectively and collaboratively with staff, faculty and administration
Proficient in MS Office/systems (MS Word, Excel, PowerPoint)
Willing and able to work effectively with administrative database systems (i.e. PeopleSoft, Slate)
Demonstrated knowledge and sensitivity to working with diverse populations.
Bachelor’s degree preferred, or any combination of education and experience that meets the requirements of the position. Minimum of two years experience in an administrative office position. Excellent customer service experience required. Must possess a valid California Driver’s License and meet CGU’s authorized driver’s requirements.
Student workers or volunteers/ambassadors where needed.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.