As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The University of Washington, School of Medicine (SoM) is recognized as one of the top medical schools in the nation. The Space Planner is a crucial member of the SoM Office of Facilities, which is responsible for space planning and management, project coordination, asset management, and facilities maintenance and operations. Under the direction of the Manager, Space Planning and Management, the Space Planner is responsible to represent the interests of the SoM relating to space management, project planning and project coordination in support of the short and long-term goals of the School of Medicine.
The School of Medicine has an outstanding opportunity for a Facilities Space Planner.
The Space Planner is a crucial member of the University of Washington, School of Medicine, Office of Facilities which is responsible for providing assistance in space planning and management activities, project coordination, and facilities maintenance and operations of all School of Medicine facilities. This position plays a key role in supporting the department in the collection, reporting, and maintenance of UW SOM facilities space and planning data; conducting space assessment, developing and maintaining space allocation records, managing relocation projects, facilitate furniture & equipment procurement, assistance in creating reports and presentations; and provide support to overall facilities planning activities related fulfillment of the short and long term needs of the School of Medicine
The SoM occupies nearly 2.3 million square feet of academic, administrative and research space. Roughly half of this space is located in South Lake Union and at the Harborview Research and Training Building. The SoM research programs that the Office of Facilities support are responsible for over $630 million in annual NIH research funding, ranking UW School of Medicine first nationally among public institutions. This position must work collaboratively with facilities planning, design, construction, and operations staff, as well as industry consultants, to meet the facility needs of SoM faculty, staff and students.
This position directly impacts the program’s ability to carry out some of the most important responsibilities within the Office of Facilities; providing high quality space and project management support to our faculty, staff and students, utilizing the space information management system as a critical space planning and reporting tool, and improving space utilization and efficiency across the School of Medicine. The successful candidate must be able to manage conflicting interests and priorities. This position will have regular interaction with Office of Facilities planning, operations and management staff, and outside design and construction professionals.
The Space Planner will act as the SoM representative for capital projects and work directly with SLU and HMC facilities engineering and management personnel to guarantee successful project delivery.
Planning, Design and Construction Support
Provide planning and design production support including meeting preparation, data gathering, field assessments, schematic design, drawing production, document review and editing, and filing and record keeping.
Assist in the development of schedules and budgets to address stakeholder’s timeline and budgetary goals.
Assist with construction document review and coordination, and field supervision.
Conduct periodic space assessments to assess space utilization, efficiency and condition at the direction of SoM Facilities leadership.
Assist in the preparation of space allocation letters to formally document space assignments.
Oversee minor capital projects and office/laboratory reconfigurations at SLU campus under the direction of the Manager, Planning and Space Management.
Assist the Facilities Project Coordinator with tasks related to minor construction projects as needed on Campus.
Facilitate the procurement of office and laboratory furniture and occasional equipment for all locations.
Provide office and laboratory move management for all locations.
Maintain communication and teamwork by creating a positive, cooperative, productive work atmosphere.
Work collaboratively with the SoM Facilities team by maintaining communication and attending Facilities team meetings
Data Collection and Maintenance
Assist in the collection, analysis and maintenance of SoM space utilization data using the University of Washington’s space information management system (GeoSIMS).
Work with UW Facilities Records Office or UW MAPS team to update record drawings with space configurations and/or occupancy modifications in GeoSIMS.
Gather project related data to document and assess project performance and establish performance metrics.
Other Duties as Assigned
Assist the Manager, Space Planning and Management, and other Office of Facilities leadership as required.
MINIMUM REQUIREMENTS Bachelor's degree in Architecture, Engineering, Construction Management and/or Facility Management.
At least 2 years of project coordination/production experience.
Ability to effectively manage competing priorities and requests.
Demonstrated skills in AutoCAD and MS Office Suite.
Analytical skills to swiftly process information for assignment and incorporation into work.
Excellent written, verbal and interpersonal communication skills and working in a team environment.
Equivalent education and/or experience may substitute for minimum requirements.
Knowledge of wet lab research and academic environments.
Experience with Computer-Aided Facility Management (CAFM), graphics, scheduling, and database software.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.