The George Mason University Forensic Science Program in the College of Science is seeking candidates for a part-time Administrative Assistant position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Working in our dynamic and demanding office, the Administrative Assistant is the first person visitors meet upon entering our suite when looking for professors or program information. The Administrative Assistant greets, guides, and directs students to additional resources either in person, over the phone, or through emails. A major function of the Administrative Assistant is applying thorough knowledge of the program in order to provide accurate information to students, faculty, and other academic and university programs in a timely fashion.
The administrative assistant is responsible for all general office management tasks, including:
Office support for the Forensic Science Program faculty;
Communicating on behalf of the program to other programs and departments within and outside of the university;
Obtaining quotes from vendors, organizing past orders and quotes in digital and hard copy, and keeping track of inventory regularly;
Assisting all faculty members with any class related assignments, including printing handouts, quizzes, power points and exams, helping to set up classrooms w/ appropriate tech, proctoring exams etc.;
Updating and maintaining student files for UG and Graduate students regularly and employment records for faculty and staff;
Facilitating the UG and Graduate advising process when appropriate, including answering questions on program requirements, faxing or mailing forms, redirecting questions to appropriate faculty etc.;
Assisting the preparation of program outreach activities, program marketing, and general program promotion. These activities may include but are not limited to: scheduling guest speakers for outreach events, creating and distributing event flyers in around, reserving rooms for speaking events and faculty;
Performing other special duties and working on ongoing projects as needed;
Scheduling rooms for program or director meetings and note taking of meeting minutes; and
Other tasks as assigned
Must have a GED or high school diploma;
Ability to obtain and maintain access to secure Mason administrative systems. Current Mason students are not eligible to access certain administrative systems and therefore are not eligible for this position;
Strong interpersonal skills; comfortable communicating with faculty, staff, current and prospective students, families, and the general public;
Understanding discretion and privacy for student and program records;
The ability to utilize electronic and telecommunications for effective management and communication with students, prospective students, and faculty;
Familiarity with, and significant experience using standard word processing (Microsoft Word), spreadsheets (Microsoft Excel) and databases;
Strong organizational skills and a keen eye for detail and strong oral and written communication skills;
Ability to take initiative and work on one's own;
Ability to prioritize and multi-task;
Knowledge of goals of the Forensic Science Program and its evolving priorities and challenges; and
Comfort with Forensic Science topics.
Higher Education in Forensic Science such as a bachelor’s degree or master’s degree; and
Previous experience or familiarity with a university academic department with a diverse student population.
Hours of work:
10:00 am – 5:00 pm with some evening flexibility as needed. The maximum hours of work for this position will be up to 29 hours per week.
Salary: $15.00 per hour
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 46670
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.