Under the supervision of the Manager of Contract Negotiations and the Directors of Research Operations, the Senior Contracts and Subawards Officer is responsible for the processing, negotiation, issuance and tracking of (i) subawards for externally funded grants and contracts from federal and non-federal sponsors, and (ii) other contracts and agreements relating to the performance of sponsored research.
The Senior Contracts and Subawards Officer is responsible for the negotiation and issuance of outgoing subawards, preparing modifications to existing subaward agreements on behalf of the Office of Sponsored Projects Administration (SPA). The incumbent will work directly with Investigators, Department Administrators, external collaborators, and SPA Pre-/Post-Award Staff to manage, develop and issue subawards as well as to assist with post-award activities related to subawards.
The Senior Contracts Officer is also responsible for facilitating contracting operations on behalf of SPA, as assigned, specifically with respect to the intake, processing, negotiation, and archiving of collaboration agreements, confidentiality agreements, data use agreements, and other research agreements.
Draft outgoing subaward agreements in collaboration with the Principal Investigator or study team designee, Department Administrator, SPA Project Officer and Contract Manager, and according to institutional policies and process.
Process and/or negotiate subaward agreements, contract documents, and amendments in collaboration with the Contract Manager.
Review budgetary information and other compliance related matters regarding the subaward and provide counsel and feedback as needed to the department.
Assist in the review, negotiation, and archiving of other agreements and projects, as assigned.
Maintain SPA Subaward database (Subaward Master Tracker) to ensure that subaward metrics are complete, current, and accurate.
Generate and disseminate weekly updates reports at staff meetings on the status of current active and pending agreements.
Participate in the development and implementation of office policies and procedures with a focus on maintaining and updating subaward standard operating procedures.
Maintain up-to-date knowledge and expertise in local, private, state and federal agency regulations and policies including Uniform Guidance.
Review final subaward documents prior to releasing fully executed agreements for accounts to be established or for commitments to be encumbered on Prime Award.
Create records and maintain entries into the Federal Subaward Reporting System (FSRS) to ensure Columbia University's compliance with the Federal Funding Accountability and Transparency Act (FFATA). Must ensure FFATA reporting records are up-to-date and consistent with current obligations and commitments.
Utilize current systems, reports and tools to facilitate the subrecipient monitoring process. Serves a key role in the subrecipient monitoring processes in collaboration with the Office of Research Policy and Indirect Cost (RPIC).
In accordance with Uniform Guidance, conduct and coordinate risk analysis on potential sub-recipients to determine the sub-recipients ability to meet compliance requirements and/or need for additional monitoring and reporting.
Responsible for procuring authorized signatures on subaward documents for execution.
Conduct Restricted Party Screening on all applicable entities.
Escalate areas of non-compliance by working with the Contract Manager and/or Directors and key contacts at the subaward institution to seek remedy.
Actively participate in weekly Data Integrity team meetings, quarterly Quality Assurance assessment meetings and general staff meetings
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503150
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.