The Program Administrator is an administrative position for NUANCE faculty director & VPD Group. Administers operational, financial, & business functions in support of the area/unit's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs by exchanging information. The program/project is summarized below:
Directs and leads development of program/project strategic plan.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Identifies and implements short- and long-term strategies and plans to meet program/project goals.
Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program/project development & improvement.
Interacts with internal/external resources & organizations to identify new markets & opportunities.
Builds relationships with program/project alumni to develop and cultivate professional networks, financial resources, and sense of community among alumni.
Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner.
Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.
Collaborates with internal/external resources to develop meaningful outcome measurements and methods of program/project evaluation that will lead to enhancement.
Develops a comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources.
Develops proposals & recruits faculty leaders for interdisciplinary research working groups, and works with them to develop programming.
Oversees recruitment of faculty
Provides strategic recommendation for management of faculty appointments, credentialing & exit (retirement & termination) processes
McC Research Faculty.
Reviews policies, recommends changes, implements new & ensures consistent interpretation.
Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report,) ensuring optimal faculty support.
Grants & Contracts:
Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance.
Responsible for pre- & post-award administration completed by research administrators.
Builds relationships with Principal Investigators (PIs) & NU research associated offices
Transfers knowledge & advises on research policy & procedure.
Manages payroll administration for research appointments.
Determines & implements organizational structures to align with strategic mission.
Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
Oversees recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
Interprets HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.
Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
Manages the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts.
Manages the recruits, hires, and directs instructors/faculty.
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity.
Manages for consistently high quality standards across all partner programs/projects, including admissions, teaching, grading, service levels, and facilities.
Oversees development & implementation of processes & procedures for all safety, security & compliance programs.
Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
Oversees creation &/or implementation of associated training.
Creates & leads a coordinated program of activities designed to increase program/project objectives.
Develops & executes strategies to involve internal/external constituents and cultivate new individual, corporate, institutional &/or foundation collaborations.
Oversees recruitment, application evaluation, interview, selection and notification of students or participants.
Graduate Student selection / assignment
Establishes admissions criteria in accordance with associated NU policy.
Manages student orientation, registration, student life, graduation, etc.
Addresses student matters, such as academic probation and other issues escalated from staff.
Ensures that an advising system is in place to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning.
Creates department strategy for structure, process, & staff support of students.
Oversees academic year course schedule; monitors course registration & enrollments.
Supervises 1-2 staff &/or provide work direction to others.
Performs other duties as assigned.
Minimum Qualifications: (Education and experience)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
4 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Proven communication, interpersonal and analytic skills.
Adept at project management. Ability to work under pressure, prioritize and meet deadlines.
Demonstrated competency in organization management and financial stewardship.
Proactive, energetic, innovative.
Ability to work independently and yet is an accomplished team player.
Preferred Qualifications: (Education and experience)
Master’s in business, accounting or related field.
5-7 years of experience in operational management.
Demonstrated progressive responsibility.
Preferred Competencies: (Skills, knowledge, and abilities)
Proficiency in Microsoft Excel data analytics.
Proficiency with HTML5, CSS3.
Demonstrated interest in physical sciences.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37082
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.