Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Project Manager acts as a key link between the Provost, the Senior Vice President for Advancement, the Vice President for Advancement, regional Advancement leadership, and the Advancement team at the University, providing necessary project direction of complex initiatives and deliverables. S/he will at times coordinate efforts with the President's Office on major donors, and will at times interact with major donors and their staffs on the Provost's behalf. The incumbent works directly with the Provost and Deputy to the Provost as well as senior leaders in Advancement on both long-range planning and annualized goals, as well as short term and sometimes urgent fast-paced projects. Reporting to the Deputy to the Provost with the possibility of directing and overseeing project work from administrative staff and graduate student workers, the Project Manager has additional duties that include but are not limited to:
Works in advance of daily/weekly briefings with the Provost and Deputy to the Provost, providing needed schedules, PPTs, support materials, and briefings to advance the university's fund-raising activities.
Assists in consultative process around donor strategy where the Provost serves as a relationship leader.
Fosters relationship between campus leaders and Provost office for fundraising efforts for main campus units.
Serves as primary point-of-contact for Advancement colleagues for collaboration on targeted donor proposals (six figures and above), including new faculty positions, programs, centers, and other similar initiatives requiring review and approval by the Provost.
Coordinates closely with colleagues in advancement to ensure advance materials are reviewed, circulated, provided to donors, and provided to both principals and Advancement officers in a timely manner.
Tracks projects including assignments and deliverables, in close coordination with the Provost and Deputy to the Provost.
Creates budgets for proposed Advancement projects and initiatives.
Creates and coordinates delivery of both look ahead and leave behind products for potential donors, foundations and corporations.
Attends weekly advance meetings with the Provost's staff to ensure timely delivery of projects.
Provides periodic outlook reports in advance of fund-raising visits.
Tracks over long periods of time, efforts of the university against fund-raising targets related to the Office of the Provost.
Liaison between Advancement and Office of the Provost
Works directly with Advancement leadership to design collaborative tools for use by academic leadership and Advancement planning teams to facilitate the development of significant new fundraising initiatives such as programs, centers, and institutes.
Provides tracking and outcomes management for funds raised and implemented on the main campus, visible to both leaders and offices.
Requirements and Qualifications
Completion of a Bachelor's degree; Advanced degree preferred
8+ years of experience as an administrator, with supervisory experience, preferably in a university or college environment and preferably in an Advancement setting
Demonstrated record of conducting nuanced research about various aspects of new projects, including the organizational and human dimensions
Demonstrated success in strategic planning and execution; marketing; cross-functional team leadership; and communications
Demonstrated success in cross-departmental project management, ideally in a university context
Experience in utilizing Advancement-centered tools and methodologies
Ability to relate well to others in changing environments, and to produce very high quality work using a number of administrative and graphics tools
Ability to be very proactive in defining, directing, and tracking long-term planning and deliverables on behalf of the Office of the Provost, being both discreet and collaborative
Knowledge of the University President's vision and priorities and the culture of a Catholic and Jesuit research university
Excellent communication skills, verbal and written with the ability to write effectively to an academic audience
Exceptional Word, Excel, PowerPoint and InDesign or comparable graphics skills
Strong organizational skills with the ability to take initiative and exercise good judgment in a fast-paced office
Ability to create and fastidiously track projects
Orientation to detail while managing multiple assignments simultaneously
Must have demonstrated use of initiative and the ability to work autonomously
Ability to make choices, utilize resources provided and knowledge of general procedures, routines, and guidelines
Ability to professionally and diplomatically communicate with employees, faculty, administrators, students, parents and guests of the university
Experience with developing and budgeting complex projects over 3-5 year periods preferred
Experience with Advancement databases preferred
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Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR07611
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.