1) Partner with FS units in all phases of talent management, providing consultation and pooling of necessary resources in the areas of recruitment, selection, onboarding, retention and transition and manages the recruitment function. including advising on advertising and outreach methods, sourcing candidates, prescreening resumes, and interviewing candidates.Â
2) Conduct outreach efforts to recruit diverse applicant pools by partnering with various University departments, affiliated organizations and local workforce development agencies to attend and/or facilitate programs and job fairs aimed at the recruitment of diverse and qualified candidates.
3) Manage and maintain the applicant tracking system and assists hiring managers and prospective candidates by answering questions and troubleshooting the system.
4) Work closely with FS units as they refine and implement a comprehensive performance management program, ensuring alignment of goals with the organization, the unit and the individual.
5) Consult with and coach FS unit managers, as appropriate, to help resolve conflict, identify trends and recommend systemic changes and prevention solutions.
6) Respond to internal and external employee complaints and union grievances when appropriate.
7) With discretion and diplomacy, lead investigations when appropriate.
8) Working both independently and collaboratively as needed, communicate with clients to effectively diagnose core issues.
9) Develop, deliver, and implement solutions to address unit needs while remaining aligned with the culture, strategy, and goals of the organization.
10) Partner and consult with stakeholders on organizational effectiveness initiatives to meet business objectives.
11) Design and facilitate presentations and training modules to support key initiatives.
12) Build and strengthen relationships with business units to develop successful partnerships.
13) Support and participate in various FS internal initiatives, initiatives within University Human Resources and across campus, such as process improvement, community engagement, systems implementations, etc.
14) Ensure adherence to University policy and relevant employment laws in all matters.
15) Develop & improve access to data, reports and metrics to enable FS departments make effective decisions.Â Analyze information to ensure data integrity. Monitors and analyzes utilization reports for inconsistencies and investigates as necessary.
16) Provides guidance to a clerical employee.
17) Maintains accurate, complete, and up-to-date human resources information in the form of databases, employee manuals, and individual personnel files.
18) Stays abreast of all applicable employment law and personnel policies and procedures and insures adherence to same. Assures confidentiality of all employee data.Â
19) Support and maintain a spirit of teamwork within Facilities Services. Promote effective relationships with University HR offices and serves as an advocate for Facilitiesâ™ Services client issues.
20) Other duties as assigned.
1) Demonstrated experience analyzing and synthesizing needs and implementing policies and programs.
2) Experience in building teams, collaborating, and leading project teams.
3) Project management experience.
4) Demonstrated experience with leading organizational change.
5) Knowledge of major content areas of human resources administration, policies, practices, and laws.
6) Excellent interpersonal, communication, and presentation skills.
7) Demonstrated facilitation and negotiation skills.
8) Integrity and ability to maintain confidentiality with sensitive data.
9) Ability to identify and resolve complex problems and generate alternative solutions and alignment from diverse constituents'.
10) Ability to function with a high degree of initiative, judgment, discretion, and decision-making.
11) Ability to consult with management on performance, organizational, and leadership matters.
12) Understanding of organizational development.
13) Proficiency in Microsoft Office ( Word, Excel, PowerPoint and Outlook).
14) Advanced in Microsoft Excel.
15) Ability to have a vision for the long-term, as well as, an attention to details.
16) Demonstrated ability to develop and sustain strong relationships with peers and unit partners.
17) Demonstrated ability to balance multiple priorities.
18) Ability to handle highly sensitive matters; maintain confidentiality and objectivity.
19) Demonstrated project management skills.
20) Resourceful, flexible and able to anticipate and resolve problems effectively and a capacity for understanding the relationship of specific tasks to the broader operation of the administrative functions.
21) Excellent verbal and written communication skills, ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information.
22) Strong customer service orientation and the ability to work effectively with a wide variety of constituents, and the ability to work independently without close supervision.
23) Strong analytical and problem-solving skills.
1)Bachelor's degree in Human Resources, Business Administration, or relevant field.
1)Professional in Human Resources certification.
1)A minimum of five to seven years of experience in management, human resources, or administration.
2)Experience in a higher education environment.
3)Experience in a union environment.
3)Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06461
About University of Chicago
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