Job ID: 2019-10308 Type: Full-Time # of Openings: 1 Category: Arts and Museum Administration
Princeton University Art Museum is seeking an experienced Exhibitions Coordinator to work closely with Museum leadership and curators to plan and implement an active program of traveling exhibitions and long-term loans during the forthcoming period when a new Art Museum facility will be under construction. The position will report to the Associate Director for Collections and Exhibitions and will assist in the planning and implementation of a variety of exhibition projects involving multiple curatorial departments, in order to advance awareness and visibility of the Museum’s collections between 2021 and 2024.
The purpose and structure of these exhibitions will vary, but will collectively represent the exceptional quality, depth, and breadth of the Museum’s resources, potentially including works on long-term loan to the Museum. Some or all of these exhibitions will travel nationally as well as internationally, and be accompanied by exhibition catalogues of varying scope and complexity, whose project coordination will also be the responsibility of the Exhibitions Coordinator.
This is a fulltime, term position that is benefits-eligible that will begin immediately and is expected to extend into early 2024 with the possibility of extension.
With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. The Museum advances critical thinking and visual literacy at Princeton University and also serves as a gateway to the University for more than 200,000 visitors from around the world each year. The Museum is located at the heart of Princeton’s historic campus and is free and open to the public.
Works with the Museum’s leadership and curators to shape the scope, purpose, and checklists of as many as four multi-year traveling exhibitions to take place between 2021 and 2024, and as many as a dozen large bodies of loans to other museums to take place during the same years
Identifies prospective exhibition venues across the U.S. and internationally, and drafts touring exhibition proposals and outreach materials, sharing exhibition materials and awakening the interest of prospective venues
Assembles image sets, didactics, and other materials to share with the venues, working with curators and educators to to determine didactic goals and strategies for each exhibition and ensure that the content is shaped and delivered on a timely basis
Exhibitions Project Management
Negotiates and manages venue interests and needs
Prepares exhibition contracts and works closely with Collections Services staff at the Museum to make travel, shipping, and insuring plans for each exhibition tour
Maintains exhibition schedules and ensures that other Museum staff are aware of any changes and the impacts of these changes on other Museum activities
Financial Management and Administration
Develops exhibition budgets, adapting these proactively as tours take shape and specific venue locations and needs are determined;
Maintains and monitors financial records, including generating invoices, recording payments, tracking expenses, and updating exhibitions budgets
Generally supports the exhibition process from inception through completion, managing related communications with both Museum staff and staff in tour venues
Adheres rigorously to Museum protocols and best practices in the field across all of these traveling exhibitions and outgoing loan packages
A Bachelor of Arts degree (M.A. in Art History, Museum Studies, or related field is strongly preferred)
Three to five years of project management experience in a museum or cultural or educational institution
Three to five years of demonstrable experience with the planning and/or management of traveling art exhibitions, including budget planning and management experience and experience executing and managing contracts
Superb project management skills, including the ability to set and manage priorities and to handle multiple projects simultaneously
Demonstrated relationships with other museums and other cultural institutions, including institutions that travel art exhibitions and vendors that work in support of such projects
Demonstrated ability to lead through influence and to be a productive member of teams who can work in a dynamic and collaborative environment
Effective facilitation skills with excellent persuasion and negotiation abilities, as well as demonstrating initiative, creativity, and sound judgment
Excellent written, verbal, and interpersonal communication skills
Meticulous attention to detail, and the ability to maintain confidentiality
An ability to work flexibly and the willingness to take on additional/varying responsibilities
Proficiency with computer applications for word processing, presentations, and spreadsheets, including Word, Excel, PowerPoint, and familiarity with TMS (The Museum System database) and Adobe Creative Cloud (Photoshop, Illustrator, InDesign)
Proficiency with project management software and other tools
A commitment to diversity and to serving the needs of diverse communities
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 113594346
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.