As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Department of Industrial & Systems Engineering within the College of Engineering has an outstanding opportunity for an Administrator. Position PurposeThe Administrator for ISE is responsible for managing the administrative and academic services of the department. As such, they serve as the Chief Financial Officer and the Chief Operating Officer for the department. Reporting directly to the department chair with oversight provided by the College of Engineering Dean's Office, the administrator serves as the business manager and senior administrative support representative for the department, providing leadership and management for the department's fiscal, human resources, and operational responsibilities. This position is expected to work in a collaborative manner balancing the service and compliance needs of the department. Duties includes expenditure and revenue forecasting, evaluating department operational needs, and hiring staff. The administrator is the chief liaison between the Chair, faculty, staff and students of the Department and other campus and non-campus offices. The administrator is responsible for ensuring the department is in compliance with federal, state, local, and university rules and regulations.RESPONSIBILITIES:AdministrationAct as Administrator for the Department of Industrial & Systems Engineering in the College of Engineering. These responsibilities include coordination of department finance and personnel activities for faculty, staff, and students in support of the academic and research goals of the department. Serve as the primary liaison to administrative offices of the campus and non-UW agencies. Advise and counsel the Chair with accurate knowledge of policies and procedures. Develop, interpret and implement institutional and organizational policies, procedures, and operations. Advise administrative staff and faculty of University policies and procedures. Liaison to professional and non-professional personnel in matters pertaining to fiscal management and administration of the department. Oversees all departmental event planning and execution.Fiscal/BudgetAdminister state funds, self-sustaining, endowment, gift funds and other revenues totaling approximately $6 million/direct costs/year. Oversee all aspects of grant and contract management. Prepare annual reports to endowment sponsors and companies for scholarships and fellowships. Devise and maintain budget reporting system for a variety of funding sources. Track all department commitments, monitor department expenses, and review current balances. Administer all purchasing functions for the department in compliance with state and gift funding. Independently correspond with campus units regarding budgets. The administrator is also responsible for preparing reports and surveys for the University or outside agency inquiries. Work with the College of Engineering Dean's Office, responding to requests for financial data, including projections, forecasts, and other budget related data. PersonnelWorking with the College of Engineering Dean's Office, oversee the day-to-day management of the human resources functions for the department. This includes appointments of faculty, research faculty, visiting scholars, research associates, classified and professional staff, hourly, and graduate and undergraduate student appointments. Supervise clerical/administrative support and professional positions. Manage work flow, hiring, disciplinary actions, layoffs, and conflict resolution. In coordination with the Chair, handle part-time lecturer appointments. Advise faculty members in personnel matters related to technical staff (hiring, disciplinary problems). Provide information to employees regarding WAC regulations and union contracts. Administer the preparation of confidential material, coordinate and carry out special assignments that vary in complexity and frequency depending on the needs of the department. Work in partnership with the College of Engineering Dean's office Human Resources Office.Facility ManagementParticipate in the long-range planning for the department including requests for equipment and space. Assign, review and record personnel space; coordinate moves of personnel and equipment; supervise key distribution and maintenance of inventory records. Interface with EH&S, UW Police, Seattle Fire Department, other engineering departments, and the Dean's Office as needed regarding safety, security, maintenance, and other related facilities concerns.Serve as building coordinator for ISE and assist with building issues related to the Mechanical Engineering Building (MEB), Aerospace Engineering Research Building (AERB), Engineering Annex, Engineering Library, as well as other buildings where ISE has laboratory spaces.REQUIREMENTS: *Bachelor's degree in Business, Public Administration or related field, and three to five years of experience in the management of staff, finance and operations. Familiarity with academic policies and procedures.*Experience with MS Office software (Word, Excel, PowerPoint) and other software as required.*Demonstrated ability to manage competing projects and multiple deadlines and priorities.*Demonstrated ability to display initiative, anticipate problems, make recommendations for appropriate response and take action.*Demonstrated ability to effectively supervise, coach and mentor staff. *Demonstrated ability to make reasonable judgements in a complex organizational environment.*Demonstrated ability to communicate clearly, effectively and respectfully; Exercise diplomatic and professional interpersonal skills; Poised, professional manner with the ability to work well with diverse populations over the telephone, in written correspondence, and in-person. *Demonstrated ability to build and maintain relationships with faculty, staff, students and academic partners; modeling and mentoring professional interactions.*Ability to maintain confidentiality and to handle confidential and sensitive information in an appropriate manner. *A solid understanding of budgeting process, which would include payroll, purchasing, and accounting systems.*Strong organizational skills and a demonstrated ability to manage a number of complex, multifaceted relationships and tasks simultaneously are required.*Strong project management skills. Ability to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a fast paced, dynamic, deadline driven environment in an organized and professional manner. *Demonstrated ability to work independently and cooperatively, with a high level of initiative, and as part of a team.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED EXPERIENCE*Master's Degree in business management, economics, organizational development or related field.*Experience working in an academic unit, college of engineering, research institute, or university setting.*Experience with University of Washington academic policies and procedures, as well as budget, payroll/human resources, purchasing, and accounting systems. Experience with state, federal and agency standards and regulations. *Experience with UW systems such as Workday, MyFinancial Desktop, ARIBA, PROCARD/PAYMENTNET, EDW, and SAGE. Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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