Department: MED-Office of Finance & Admin Salary/Grade: EXS/9
Manages financial operations &/or analysis in support of school's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
Reviews a portfolio of multiple departments’ financial operations comprised of work that involves some extremely difficult problems &/or decisions.
Manages daily, monthly, quarterly and annual financial processes for the area or program.
Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university.
Represents &/or guides business area on internal & external financial affairs by recommending alternatives & suggestions.
May represent the FSM Office of Finance and Administration on key University-level committees and projects.
Responsible for analyzing the allocation of school and departmental financial resources to ensure alignment with the school’s strategic mission, and assessing and reporting on school-wide and departmental financial performance for internal and external organizations.
Key responsibilities include tracking and managing the medical school's internal and external commitments, and maintaining analytical models to support senior administration decision-making.
Other responsibilities include managing financial models used to inform incentive compensation, hiring plan/recruitment decisions, and other resource allocation analyses.
Serves a primary role in the development & implementation of annual budget and quarterly forecasts including fiscal resource allocation of centrally managed resources.
Manages budget & provides timely, accurate financial status for the current fiscal & future plan.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts as Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates & completes all associated fiscal year close/open processes.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Works with departments throughout year to ensure adherence to budget targets and/or plans corrective action.
Tracks and monitors medical school affiliate transfers
Provides monthly reporting and analysis to senior leadership regarding affiliate transfers
Analysis, Statements and Reporting:
Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares reports summarizing department and school financial position and projections for senior leadership.
Maintains reporting of balances and forecast of affiliate transfers and internal commitments.
Performs complex financial account reconciliations, statement analysis, and transaction research.
Builds, maintains, and updates financial models and associated financial analysis.
Performs special analytical studies supporting senior administration, such as:
Revenue and cost allocation analyses
Academic and program support issues
May serve as primary Level III school approver for NU Financial transactions.
Provides optimal customer service and financial guidance to areas/units.
Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
Acts as project manager for design and implementation of regulatory and system changes.
Training and Supervision:
Provides training and support to related university units or program participants
Develops and maintains website content and training materials
Evaluates employees' performance
Provides work direction to other employees
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Proficiency with Microsoft Office products, particularly Microsoft Excel, required.
Strong analytical, written, and verbal communication skills.
Self-motivated and very detail-and results-oriented.
Ability to work in a fast-paced, constantly evolving environment.
Ability to work on multiple projects simultaneously.
Demonstrated ability to interact effectively with staff at all levels.
Substantial experience in financial analysis.
Master’s degree or CPA preferred.
Experience with university or hospital financials.
2 years of work experience in financial administration
Preferred Competencies: (Skills, knowledge, and abilities):
Experience managing complex financial models.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37069
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.