DUTIES: - The Staff Assistant assists the Registrar and Assistant Registrar with the day-to-day operations of the Office of the Registrar. This position is essential in the overall functioning of the office, ensuring that all supply needs are met, and that correspondences are answered in a timely and customer service friendly fashion. The Staff Assistant directs and assists in handling inquiries and requests appropriately. As HIPAA Compliance Officer, this individual ensures that students are current with their certifications and evaluates HIPPA training documents from other institutions for equivalency. Specifically, the Staff Assistant/HIPAA Compliance Officer shall: - Manage and track the federally mandated Health information Privacy Act. Training for all students on an annual basis by: Identifying students that need to complete the HIPAA certification training; uploading student list files into HIPAA Compliance software; tracking student completion, troubleshooting student issues as necessary; and evaluating HIPAA training documents from other institutions for equivalency. - Assist with all aspects of the Visiting Student Program when needed, including; assisting with the review and assessmenyt of visiting student applications usi ng the AAMC Visiting Student Learning Opportunities (VSLO) software; assisting with follow-up for missing documents; liasing with Student Health Service for health clearance and assisting with correspondence with applicants via VSLO, telephone, e-mail, etc. - Assist with Office of the Registrar Scanning Project, scan documents as they are processed, assist with scanning current documents. - Assist with completing student licensure forms for all colleges/school. Monitor, review and respond to all Registrar-related electronic correspondence in a timely fashion. - Gather, organize and prepare darta from student databases (Ellucian Banner, DegreeWorks) and other computer database sources (i.e., ARGOS, EXCEL) for various reporting needs. - Respond to questions from other offices, agencies or the public regarding student information. Prepare responses to correspondence and replies to personal and telephone inquiries by being familiar with Federal and New York State Laws and Registar functions and being able to provide accurate information and assistance. - In conjunction with the Registrar, Associate and Assistant Registrars and registrar staff, plan and schedule special office projects and workflow, and prepare statistical summary of monthly activities in the office including a monthly accounting report of fees collected. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: - Required: Bachelor's degree and relevant experience of no less than two years. Proficient with Microsoft office applications and excellent oral and written communication skills a must. Must be a supportive team member, contribute to and be an example of teamwork and team concept. - Preferred: Experience with Ellucian Banner Student Information System. Additional Info: - *Please include the five digit line number and job title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 24394
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.