Job Description Summary: The Coordinator provides all levels administrative support and project management to the Vice Provost. The Office of the Vice Provost supports the strategic goals of the Provost, Senior Vice President and Chief Operating Officer of the University and manages University-wide initiatives. This includes direct oversight of academic policy, academic advising, academic resources, institutional effectiveness, student and faculty mobility, faculty development, faculty awards and research funds, University Honors Program, and student collaborative research funds. Reporting to the Office of the Provost, the Office of Academic Affairs works closely with the faculty, staff, students, and administrators at the home campus in St. Louis, MO and throughout the worldwide network.
Minimum Qualifications Bachelors degree Highly detailed with demonstrated ability to coordinate, plan and implement projects and meetings Strong oral and written communications skills, including composition and editing. Knowledge of Microsoft Office and mainframe experience required. Ability to clearly communicate policies and procedures. Customer service skills that include working with a diverse staff/customer base and representing leadership and the organization with a high degree of professionalism. Ability to plan, prioritize and multi-task under deadlines. Strong organizational and follow-up skills. Ability to work with highly confidential information a must. Minimum of 2-3 years of experience in project management and evaluations/assessment, preferably in higher education or non-profit organizations.
Preferred Qualifications Masters degree Prior higher education experience that includes working with academic policies. A minimum of 2-3 years of experience, in project management and evaluation/assessment, preferably in higher education or non-profit organizations. Prior experience providing support to senior level management.
Essential Duties Coordinates the daily operations for the Vice Provost and provides administrative support. Duties include: Serves as the primary point of contact and liaison between the Vice Provost for Academic Affairs and other University offices and external constituencies. Interacts with a wide range of people, including University leaders, faculty, staff, students, parents, and other external constituents. Drafts and edits written correspondence, communications, reports, presentations, and other materials. Ensures appropriate dissemination. Maintains calendar, arranges travel (complex itineraries for domestic and international), and manages expenses Facilitates committees, task forces and working groups that are led or convened by the Vice Provost, including faculty committees, leadership groups, and search committees. Communicates with meeting participants, schedules meetings, creates and distributes agendas, and provides follow up to members as needed. Participates in meetings and takes minutes as needed. Exercises discretion while being trusted with sensitive or confidential information. Serves as a resource to programs and units reporting to the Vice Provost, providing administrative coordination and support as assigned. Serves as a member of the administrative team within the Office of the Provost, collaborating with staff across the Provosts Office and the University to accomplish special projects and achieve strategic goals. Provides support to a University and/or faculty standing committee, task force, or working group as assigned. (E.g., Curriculum Committee, Global Citizenship Program (GCP) Committee, Academic Program Review (APR) Committee). Manages the Audit for Enrichment program including coordinating eligible courses, advertising to the public, and working one-on-one with participation from the point of first contact through registration. Manages faculty research grant and award processes (e.g., Faculty Research Grants, Messing Award, Kemper Award). Publicizes awards, sends out notifications, collects application materials and nominations, communicates with applicants, coordinates the committee, and communicates results. Assists the Vice Provost in researching and investigating compliance, policy, and legal matters; drafts responses. CResearches issues and problems of constituents (students, faculty, external stakeholders); as appropriate, resolves, makes appropriate referrals, or reports to the Vice Provost Maintains organized and accurate records for the Vice Provost and the Office of Academic Affairs. May supervise student workers. Other duties as assigned.
Webster University is committed to creating a diverse environment and is proud to be an equal opportunity employer. We are committed to maintaining a culturally and academically diverse faculty and staff of the highest caliber. Accordingly, Webster University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, ethnicity, age, protected veteran or disabled status, genetic information, or any other characteristic protected by applicable law.
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With its home campus in St. Louis, Missouri, USA, Webster University comprises an action-oriented global network of faculty, staff, students and alumni who forge powerful bonds with each other and with their communities around the globe. Founded in 1915, Webster is a private non-profit university with students studying at campus locations in North America, Europe, Asia and Africa and in a robust learning environment online. The university is committed to ensuring high-quality learning experiences that transform students for global citizenship and individual excellence.