The Johns Hopkins Medicine Simulation Center (JHMSC) is dedicated to support the growing use of simulations and standardized patient (SP) technology throughout medical education and professional practice. It provides consultative and supportive services for curriculum development, innovative instructional strategies, assessment methods, and faculty development in simulations for Johns Hopkins University. Our ultimate mission is to be an international leader in the world of healthcare simulation; serving not only our own students and employees, but also our affiliates, our local community and the national and international academic communities to advance the science of healthcare education and patient safety.
Provides administrative support to the professional staff of the Simulation Center and for the educational programs.
Responsible for coordinating the daily instructional/teaching operations of the Johns Hopkins Medicine Simulation Center.
This individual is also responsible for maintaining the Sim Center calendar and prioritizing the use of Sim Center resources for internal and external customers, managing the simulation training rooms and scheduling simulation equipment.
Works with general oversight, ensures the smooth operation of multiple educational projects that involve budgeting, payroll, invoice production and basic cost accounting procedures.
Develops and formats project reports for numerous training activities that document related expenses and registration fees.
Works with various software applications, including Microsoft Office to compile and maintain financial data used for creating project and activity reports; captures all project related costs to assist with creating the operational budget.
Serves as the initial liaison for instructors, students, project participants, and teaching associates by disseminating information related to training courses.
Provides guidance and directions to workshop participants, students, and instructors regarding logistical issues.
Utilizes web-based tools (SimMedical LMS) for scheduling training sessions, classes, workshops, and seminars.
Assists with coordinating daily teaching/training activities for the Simulation Center calendar and management of all projects.
Independently develops and works on complex and key administrative projects (database, reports, office workflow, records control and course materials).
Keeps project cost records up-to-date and produces activity reports for invoicing purposes.
Acts as initial contact person for the Simulation Center standardized patient program; provides information to faculty, instructors, staff, students and visitors concerning the functions of the Center, and its policies and procedures; directs queries to proper staff.
Develops good understanding of Simulation Center mission and functions and communicates this to participants and visitors.
Interacts professionally, serving as a key representative of the Simulation Center.
Liaison between standardized patients and HR to facilitate recruitment, hiring and orientation.
Maintains employee records for casual employees including requests from the unemployment office and flu policy compliance.
Assists with financial analysis regarding projected changes in the fiscal year revenues and expenses; participate in the development of the departmental and sponsored budgets by identifying and posting all expenses related to the project.
Processes travel reimbursements, on-line payment requests and shopping carts
Issues work orders for housekeeping, facilities, etc.
Coordinate facilities and housekeeping activities with Sim Center calendar/operations.
Acts as office/center liaison to coordinate courses, meetings, conferences, including the annual PICU Fellows BOOTCAMP; responsible for set-up, logistics, food and registration for meetings, projects, conferences and Simulation Center courses.
Recruits faculty instructors and coordinates travel arrangements for external participating faculty instructors.
Works at a high degree of proficiency with Microsoft Office with particular emphasis on Word and Excel, as well as some graphics applications; works proficiently on both PC and Macintosh OSX platforms.
Creates system for maintaining inventory of office equipment and supplies, as well as assisting other Simulation Center personnel with creating an inventory system for simulation and disposable medical supplies.
Responsible for purchasing some training supplies.
Formats and proofreads manuscripts, reports and other documents for organization, structure and style; proofreads for grammatical or typographical errors for document distribution or publication.
High school diploma/GED required.
Three (3) years of responsible administrative experience
Additional education may be substituted for some experience.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
College degree preferred.
Special Knowledge, Skills, and Abilities:
The Simulation Center is an exciting endeavor within the Johns Hopkins University which is in a period of rapid growth. This will require that the person who accepts this position have excellent oral and written communication skills, project management skills, strong organizational skills, a positive attitude, a willingness to embrace new projects, and the ability to be true team player.
Technical Qualifications or Specialized Certifications:
The Johns Hopkins Medicine Simulation Center strives to be a leader in teaching the importance of emergency readiness and in order to lead by example, we require that the person who accepts this position take the American Heart Association Basic Life Support (i.e. CPR) class and maintain certification by taking the class every 2 years.
Classified Title: Administrative Coordinator Working Title: Administrative Coordinator Role/Level/Range: /02/OE Starting Salary Range: $17.42 - $23.95 (commensurate with experience) Employee group: Part-time Schedule: Mon-Fri, 8-4:30 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003333-SOM Admin Sim Ctr Simulation Center Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.