The Statler College of Engineering and Mineral Resources invites applications for the position of Program Coordinator. The incumbent will report to the Assistant Dean of Administration and provide project management and administrative grant support to the Principal Investigator(s) and program staff of projects housed in the Center for Innovation in Gas Research and Utilization (CIGRU).
In order to be successful in this role, the ideal candidate will:
Pre-award budget development; assist faculty and staff with the development of budget scenarios including faculty and staff salary, graduate student salary, fringe, capital equipment, overhead and travel.
Train faculty and staff in accessing federal and WVU grant pre-award electronic systems.
Obtain detailed travel estimates when required for proposals.
Coordinate subcontracts and sub-award budget calculations with other institutions and departments.
Post-award budget management; assist with the close out of grants, movement of costs in between grants, and submission of payroll requests for faculty, staff, and students on continuing awards and across fiscal years.
Assist faculty and staff in arranging for travel for collaborators on grants, visiting researchers, funded conference planning, and the hiring of research staff.
Compliance; assist, without taking any final signature or decision making role, faculty and staff investigators with their responsibilities for completion of compliance documents, safety training records, any export control issues, and monthly reporting data, i.e., costs incurred per month or reporting cycle.
Purchasing support; coordinating purchase orders for large purchases (such as equipment, contractual services), coordinating effort report compliance and working with PI to draft position descriptions.
Multi-Institution Awards: Pre-award budget development through coordination with the Office of Sponsored Programs at WVU and other institutions, with federal and state program managers, and external review organizations.
Multi-Institution Awards: Post-award budget monitoring and support; coordination with college expert business offices, Office of Sponsored Programs at WVU and other institutions, researchers across institutions, federal and state program managers, and external review organizations. Responsible for creation of sub-awards, revising budgets to accommodate personnel changes, etc.
Tag and monitor fixed assets.
Assist with reporting to sponsoring agencies.
Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Review all charges made on the grant credit cards on a daily basis.
Responsible for all reporting information to be submitted on time.
Coordinate schedules, reservations, materials and minutes for meetings.
Bachelor's degree in business administration, finance, engineering, or related.
Three (3) years of experience in financial management and grants and contract administration.
Knowledge of grants and contracts.
Ability to build and maintain positive relationships with faculty, staff, and administrators involved in sponsored research.
Knowledge of professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.
Proficient in the latest Microsoft applications such as Word, Excel, Adobe conversions and other related applications.
Ability to perform simple arithmetic in all units of measure, using whole numbers, common fractions, and decimals.
Strong written and oral communication skills.
Ability to prepare comprehensive reports and present ideas clearly and concisely.
Ability to maintain strict confidentiality.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/.
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Sep 4, 2019
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 184242
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.