As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.The purpose of this position is to provide principal support for the Executive Director of the WWAMI Institute for Healthcare in Simulation (WISH) and Center for Research in Education and Simulation Technologies (CREST). WISH and CREST support simulation and training efforts across the UW Medicine Health System, advancing educational and research opportunities. Through its teaching and research aims, WISH advances the quality of healthcare education for students across the University of Washington and WWAMI (Washington, Wyoming, Alaska, Montana, and Idaho) region. WISH also advances UW Medicine's Patients are First initiative through the training of UW Medicine healthcare professionals. The Executive Director has a large research portfolio and clinical commitment that will also require support. This position will report to the Executive Director of WISH and CREST and work closely with the Associate Directors, Directors, and Mangers of WISH and CREST.WISH is a cutting edge Education and Simulation Center. Simulation and Interprofessional Centers are now nearly compulsory in good academic medical schools. When the Institute began in 2005, it was among the first in the country. It was the very first to receive accreditation. It has been and is a model for other centers and is a tremendous draw for our residency program. It has received a great deal of attention in the media and by state and local government. The Institute routinely has individuals in leadership positions visiting. These visits have often led to funding for the Institute and the University. Due to the nature of its high tech work, the Institute connects and work in partnership with a number of enterprises in the Puget Sound region, working with them in creating new models for education as well as new technology. In addition, the Institute reaches the community and provides experiences to high- school students that makes them interested in pursuing careers in math, science and technology--a priority within the country.CREST is the Executive Director's research and development lab that advances the field of simulation science by applying research to develop new technologies to further advance the current state of medical training and patient education.This is a complex, multi-faceted, fast-paced, and high volume position. The position requires a self-starter, expert time manager, and an individual comfortable with a range of different projects and operational tasks as well as the ability to prioritize with ease and accuracy and execute decisions of a non-routine nature.His/her responsibilities are in the following major categories:Executive Management of the Executive Director's Office = 65% The individual in this position must accurately, sensitively and confidently manage the communication to and from the Executive Director's office. S/he must know and understand the Executive Director's time and schedule, the myriad of requests coming to the Executive Director, his priorities and how to manage the flow of information to and from the office.Operations and Communications Management = 25% The individual in this position displays superb contextual and strategic understanding of the priorities of the Executive Director's office and how these fit into the larger University. Additionally, this individual must exhibit excellent communication and interpersonal skills in many forms and contexts.Special Projects Management = 10% The individual in this position is regularly responsible for organizing and managing projects of significant size and scope for the Executive Director's office. Projects vary, but include independent organization and management related to research, education/training, etc. POSITION RESPONSIBILITIESI. Executive Management of the Executive Director's Office = 65%Managing complex day-to-day schedule (including liaising with clinical staff to manage his OR and clinical schedule) of Executive Director; Managing extensive national and international travel for the Executive Director;Planning and managing complex, multi-party, multi-site meetings, including meetings for organizations outside UW Medicine (e.g., professional organizations);Understanding the value and limitations of the Executive Director's time and prioritizing time demands accordingly; Adjusting and readjusting actions to fit changing priorities of the Executive Director's office;Systematically and accurately setting priorities and managing multiple priorities with ease, professionalism and great customer service to all stakeholders;Setting priorities independently and seeing to satisfactory conclusion tasks and requests; Knowledgeably, accurately and sensitively drafting editing, finalizing and publishing complex, public and confidential reports, correspondence and presentations on behalf of the Executive Director. Will be an editor on research papers;Reviewing, distributing & disposing physical & electronic communications with acumen and accuracy;Organizing and overseeing file management & information retrieval Systems;Knowing stakeholders, anticipating and meeting the needs of stakeholders of the Executive Director's office (The Chair, UW Medicine leadership, department management, residency program directors, other faculty);Balancing interests of all clients of the Executive Director's office and readily adjusting priorities to meet pressing and changing customer demands;Assuring that the Executive Director's office is viewed in the highest possible light by demonstrating exceptional professionalism and dedication to excellence;Exercising sound professional judgment when using the positional power of the Executive Director's office;Working in a team fashion with other members of the office to ensure that the work of the Executive Director's office is completed smoothly and efficiently. In particular must interact and work exceptionally well with Associate Directors of WISH;Close and collaborative work with other members of the senior leadership team; working with them in support of Executive Director's initiatives;Research Expertise: -Must be aware and knowledgeable about the myriad of research projects the Executive Director is involved with. Will assist with non-scientific aspects of grant proposal writing. Will be able to answer questions knowledgeably about current, past and future research as appropriate to stakeholders; will provide input and review of reports to research bodies. -Will keep timelines and deliverables apparent for Research Teams as well as Executive Director. -Financial Management: -Will ensure Executive Director's various budgets are on track, monitored and corrected as necessary. Will purchase on allotments and research grants as necessary;Will maintain accurate financial information for Executive Director on travel expenses and other professional obligations.II. Operations and Communications Management = 25%Understanding, interpreting and appropriately applying requirements, regulations and policies related to WISH/CREST and University;Recognizing and independently solving issues and problems; knowing when to escalate issues to the Executive Director other or other senior management;Understanding and independently applying the "Need to Know" policy, balancing the need to keep information confidential, yet keep work flowing smoothly;Skillfully using techniques to diffuse difficult situations; acting as a calming influence in stressful situations;Acting as confidential resource to the Executive Director; successfully discriminating between mission critical and trivial information;Communicating accurately, confidently, and skillfully in written or oral formats; applying appropriate etiquette to the communication situation;Independently organizing, writing and editing communications that arise from the Executive Director's office.III. Special Projects Management = 10%The individual in this position is regularly responsible for organizing and managing projects of significant size and scope for the Executive Director's office. Projects vary, but include independent organization and management related to research, education/training, etc. REQUIRED QUALIFICATIONSEducation: BA/BS in Science, Social Sciences, Education, Business, English or any related field.Experience may substitute for degree on case by case basis.Type and Years of Experience:3-4 years work in administration with increasing responsibility, independence and working directly with executive leadership.OTHER REQUIRED QUALIFICATIONSSuperb technical user of Microsoft and other software programs;Can set priorities and work independently, initiates and follows work through to completion; often finding more efficient ways of performing work;Ability to work in matrixed relationships;Works collaboratively with other team members;Leadership and other team members feel confident in individual's judgment and capabilities;Ability to tolerate chaos without becoming chaotic;Excellent written and verbal communication skills DESIRED QUALIFICATIONSDeep understanding of simulation and cutting edge simulation research as well as medical education and the application of simulation to Medical Education Contributes positively to a team;Work in an academic medical setting; acting as Executive Assistant or assistant to an Executive Head;Knowledge of medical trends and concerns;Knowledge of research activities in a medical setting;Project Management experience Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.