After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Contracts and Partnerships Analyst supports the efficient operation of the After School Matters Program Quality and Compliance Department by working closely with the Manager of Contracts and Partnerships to assemble and analyze data supporting all partnership engagement and development, contractual relationship, compliance adherence of Community-Based Organizations (CBO), and managing the financial administration of contracts issued to organizations implementing program. In addition, the analyst will assist with all other functions within the department, including but not limited to, the external CBO Finance audit and Compliance Assessment process for these contracts, the implementation of the overall Compliance Plan, preparing and reviewing internal and external reports as needed.
Major Duties and Responsibilities:
Oversee the administration of organization contract payments, including reviewing/approving and submitting payments for processing in a timely manner, and reconciling expense reports
Complete Compliance Assessments and support implementation of improvements (Deloitte plan); on-going process
Generate CBO reports (e.g. level of funding, compliance responses, equipment etc.), data analytics and recommendations for CBO/ASM improvements
Coordinate tracking of Compliance Profile metrics and reporting; recommendations for deep dives
Develop compliance reporting tool(s) (site visits, contractual penalties), a process for sharing the data (all PQC metrics) and on-going monitoring
Generate ASM-wide reports, data analytics, make recommendations for improvements (e.g., contract/instructor status reports, supplies/equipment, change order forms)
Identify partners to support the technical assistance component of compliance (internal and external)
Support/conduct CBO Advisory meetings
Develop surveys, focus groups, where needed to solicit opinions of CBOs (e.g. mandatory pay rate, potential changes, etc.) to support development of the Partnership Model
Develop, coordinate, and conduct the CBO contractual close-out process (recoupment of equipment, document collection)
Provide guidance, technical assistance, and training to internal staff and external recipients of contract funds to ensure that proper accountability systems are developed and implemented.
Coordinate and perform the auditing of financial reports and supporting documentation from recipients of After School Matters contracts.
Serve as representative at contract-related meetings. Coordinate, attend and participate in meetings related to policies, procedures and payment application.
Perform specific audit procedures, including but not limited to: on-site fieldwork; reviewing contracts; validating supporting documentation; preparing narratives based on findings for sub-committee and management staff; providing opinions on compliance; and synthesizing audit findings into digestible and actionable information and reports.
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline processes, and work cooperatively and jointly to provide quality customer service.
Other duties as assigned.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Effective communication skills with an emphasis on customer service and the ability to collaborate with After School Matters staff, management, community organizations and external partners
Ability to summarize issues for management and provide well thought through recommendations
Demonstrates professionalism at all times through phone and in-person interactions, and through written correspondence including email
Proven problem-solving abilities and attention to detail with an ability to record detail transaction information accurately
Ability to organize and prioritize in order to meet strict deadlines
Advanced Excel skills with proficiency in other Microsoft Office suite of products
Experience with producing and reviewing financial reports, and exporting and importing large amounts of financial data and verifying accuracy
Candidate must pass extensive background check
Bachelors Degree required with 2-3 years of related experience
One year preferred in auditing and analysis experience
Must be able to travel throughout the Chicago area
Valid Driver’s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required 
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
 After School Matters will provide reasonable accommodation to a person who does not have a driver’s license because of a disability.
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.