The Division of Clinical Anatomy is responsible for anatomy education programs for Stanford's undergraduate, graduate, and medical school students. It also offers programs and resources for the teaching of surgical techniques to residents and for ongoing development of surgeons throughout their careers.
Reporting to the Division Chief and the Director of Finance and Administration (Department of Surgery), the Division Manager will participate in the leadership of the Division and foster its emerging efforts in the areas of digital anatomy and simulation design through the creation of new courses, new fellowship programs, and new teaching and learning facilities. The Division Manager will work with the Division Chief to develop the strategic plan for the Division, identify potential new funding sources, draft and edit grant proposals, and present plans for new programs to a range of audiences. Ensures compliance in all functional areas (i.e., Finance, Human Resources, Research Administration, Facilities, Health & Safety, Education & Student Affairs, and Faculty Affairs) with applicable School, University, Federal, State, Local, agency, and Hospital/Clinic policies, procedures, laws, etc.
The Division Manager will supervise the administrative and financial operations of this growing Division by overseeing routine and non-routine expenditures, creating and analyzing financial reports, supervising staff, and ensuring compliance with all institutional financial, administrative, and academic policies. The Division Manager will create, review, and approve financial transactions and ensure appropriate allocation of faculty effort on sponsored projects. The Division Manager also manages the Division's outside groups/activities and develops policy for non-Stanford collaborators including industry partners.
Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
Represent the unit's business and academic operations within the organization/school.
Manage student and faculty program administration for their unit.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills
Working knowledge of accounting, budget planning and financial forecasting.
Working knowledge of grants and contract administration
Strong negotiation and effective interpersonal skills.
Solid analytical and problem solving skills.
Attention to detail and accuracy
Strong expertise in business and management computer applications and databases.
Strong knowledge in industry standards and/or regulatory requirements.
Ability to multi-task and manage deadlines.
Subject matter expertise for area(s) of responsibility.
Able to keep abreast of general industry knowledge and trends
Experience working in an academic medical center strongly preferred. E
Experience writing grant proposals, directing or managing major grant-funded projects desirable.
Familiarity with development of new courses and other major curriculum transformations.
Familiarity with website design and management tools. Ability to synthesize and convey complex topics clearly in written materials such as brochures, handouts, or web pages.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours Additional Information
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.