Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford Live is committed to developing a diverse candidate pool.
Note: Not all unique aspects of the job are covered by this job description
Stanford Live presents a wide range of the finest performances from around the world fostering a vibrant learning community and providing distinctive experiences through the performing arts. With its primary home at Bing Concert Hall, Stanford Live is simultaneously a public square, a sanctuary, and a lab, drawing on the breadth and depth of Stanford University to connect performance to the significant issues, ideas, and discoveries of our time.
Stanford Live presents approximately 150 performances annually, as well as a significant engagement program involving students, faculty, and staff on campus and in the communities beyond Stanford.
Reporting to the Director of Development, the Development Events Manager is responsible for planning and executing a broad range of events across all Stanford Live programs, from intimate donor receptions to large-scale external event rentals. The Manager is responsible for coordinating scheduling with key stakeholders; researching and recommending potential event venues; planning and managing event invitation creation and distribution; RSVP management and follow up; procuring and coordinating vendor services; managing onsite event execution; and managing event budgets.
As a member of Stanford Live's Development and fundraising team, the Manager will interface with some of Stanford Live's most important donors, requiring strong interpersonal, diplomacy, and donor relations/high-wealth client skills and experience.
Provide recommendations and input on overall Stanford Live event strategy and direction.
Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as individual and institutional giving, marketing, operations, production, vendors, ticket office, and external clients.
Responsible for budget planning and management, venue management and equipment, and facilities management for specific events.
Oversee development of invitation strategy and logistics, including invitation design and content, execution and distribution, RSVP management and follow up, and any other pre- and post-event communications with patrons.
Build and maintain strong working relationships with partners both within Stanford Live and Stanford University, and beyond.
Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations, and evaluate alternatives.
May oversee support staff, students, and contingent event staff.
Other duties as assigned.
Education and Experience Required
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills, and Abilities Required
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills, and the ability to manage complex timelines and multiple projects.
Ability to work both independently and as part of a team.
Excellent interpersonal, communication, time management, customer service, and creative problem-solving skills. Must be well organized and detailed oriented.
Experience in successfully managing relationships with high-level donors/high-wealth clients; demonstrated skills in diplomacy, confidentiality, and good judgment.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and clients.
Knowledge of Microsoft Office suite, cloud applications such as Google Docs and Forms; knowledge of Tessitura or similar fundraising database a plus.
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Requires working evenings and weekends.
May require travel.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with community organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu
Location: Arts, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.