DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Job Title Assistant Director Job ID 3708 Location Loop Campus Full/Part Time Full-Time Regular/Temporary Regular
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
The Assistant Director position is a vital member of the admission and recruiting team, reporting to the Director of Graduate Admission for the Colleges of Liberal Arts & Social Sciences and Science and Health. The Assistant Director has primary responsibility for admission pipeline process and activities (driving inquiries to application) for a portfolio of graduate programs in the College of Liberal Arts and Social Sciences and the College of Science and Health.
Based out of the Lincoln Park Campus, the Assistant Director will work evenings and weekends as needed. Some local recruitment travel is required with occasional travel outside of the Chicago area. The position will collaborate with faculty program directors, the faculty chairpersons, and others within the Enrollment Management and Marketing division to develop and coordinate a systematic and actionable integrative recruitment plan through the development and implementation of outreach activities, programs, and materials. The Assistant Director will also actively use recruitment systems (Slate and PeopleSoft) and engage in on-going communications with prospective students, faculty, and other members of the college community.
Responsibilities & Duties
Develop and implement, in conjunction with others at the university, an integrated marketing plan and strategies to attract and enroll graduate students at the university.
Work collaboratively with the team for the development of structures and processes necessary to collect and analyze marketing and enrollment data to support decision making and guide strategy development.
Serve on project teams that work with the departments within LAS and CSH on the development and enhancement of their internal processes that impact recruitment, admission and retention of graduate students.
Manage inquiries, responding promptly and accurately to all student inquiries by phone, email, or in person.
Contact students with incomplete applications or missing credentials.
Ensure that admitted students are fully apprised of next step information.
Follow up with students who have not submitted intent to enroll forms by the appropriate deadlines.
Maintain contact with committed students to assure their enrollment.
Staffing/management of the student employee workforce.
Recruitment event planning and communications.
International recruitment and admission coordination.
Recruitment of onsite cohorts and/or nursing/health care recruitment and enrollment efforts.
Manage a portfolio of programs and facilitate appropriate targeted outreach efforts to corporate, not-for-profit, educational professional communities and schools to support the enrollment goals of the college; develop knowledge of the competitive landscape and demand for the programs.
Communicate with the corporate, not-for-profit, educational, professional and school communities in the regions, and seek opportunities for collaboration, enrollment expansion, and program development.
Collaborate with the varies communities to develop relationships with community leaders and to engage in community service as appropriate.
Develop and nurture relationships with the faculty so as to better understand their programs, challenges and aspirations and promote mutual understanding of the direction and support that the enrollment management division can provide them.
Serve as the primary liaison to an assigned academic department within LAS and CSH including membership on appropriate committees.
Serve on divisional and university committees and represent the University to external organizations and associations as well.
Track and assist in analyzing recruitment activities and results; assist in preparing analytical reports.
Direct select assessment projects related to the programs and services at LPC.
Work together with academic programs and other Enrollment Management colleagues to assess student satisfaction on an on-going basis.
Performs other duties as assigned.
Education & Experience
Three to five years admisson or admission-related experience, with preference given to candidates who have experience in graduate admission and recruiting.
Knowledge of a student system and/or recruitment database.
Depending on the needs of the office, may hire, train and manage oversee the work of student and/or part-time workers.
Certifications & Licenses
Must have a valid driver's license.
Other Skills & Abilities Reqd
Demonstrate a professional presence and maturity in dealing with a variety of audiences, external and internal to the university.
Excellent interpersonal, oral presentation, and written communication skills are critical for success.
Knowledge of enrollment management practices and current adult education recruiting/marketing strategies at the graduate level.
Ability to think strategically, analytically, critically, and respond tactically to enrollment opportunities and challenges.
Capable of developing and implementing integrative marketing and recruitment plans to enroll significant numbers of graduate students in current and potential new graduate programs.
Some understanding of statistics and budgets, and the ability to identify enrollment trends and general shifts in the demographics of college bound adult students.
Ability to assess market needs; identify, develop and implement marketing activities.
Strong project management/organizational skills with attention to detail, commitment to quality, and ability to balance multiple demands from demanding constituencies.
Creativity, positive can-do attitude, flexibility, initiative, and ability to function effectively as member of a team.
Responsive to feedback and committed to continuous improvement.
Knowledge of MS Office Suite
Excellent verbal, written, interpersonal communication, organizational and project management skills
Strong group presentation skills
Ability to function in a fast-paced, creative, change-oriented and driven environment
Knowledge of and strong skills in the use of technology-based information systems (ie., PeopleSoft, EMAS) used to support and deliver enrollment management programs and services including creating and using such tools as databases, report generators, word processing, spreadsheets, and electronic presentations, the Web, and email.
Functional Competency Expectations:
Advising & Counseling - Intermediate
Audience Awareness - Basic
Consultation & Influence - Intermediate
Customer Service - Intermediate
Writing Aptitude - Basic
Foundational Competency Expectations:
Collaboration & Teamwork - Intermediate
Cultural Awareness & Sensitivity to Diversity - Basic
Effective Communication - Intermediate
Judgment & Decision-Making - Basic
Mission Focus & Institutional Knowledge - Basic
Project Management & Organization - Intermediate
Relationship & Network Building - Basic
Sustaining Competency Expectations:
Change Acumen - Basic
Conflict Management - Basic
Continuous Improvement - Basic
Education Industry Acumen - Basic
Learning Agility - Basic
Self-Awareness - Basic
Systems Thinking - Basic
Strategic Competency Expectations:
Creativity & Innovative Thinking - Basic
Periodically spend extended periods standing
Periodically lift more than 25 pounds.
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Position requires some evening and weekend work and occasional travel. Occasional travel between DePaul campuses is required.
Salary & Benefits Package: DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages: Full Benefits Part-Time Benefits
Required Background Check: Employment at
Internal Number: 113162435
About DePaul University
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us. DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.