Administrative Specialist II, Office of the Dean of Students
Regular Full-time, Pay Grade 36
Provides administrative support to the Assistant Vice Chancellor for Student Life and Dean of Students (AVC/DOS) and Associate Dean of Students (ADOS), supporting daily department operations through coordination and administration of activities including those pertaining to supervision of student support staff, and development of internal policies and procedures.
Maintain appointment calendars for the AVC/DOS and ADOS; Prepare and organize meeting files; Make meeting/event preparations (i.e. ordering food, reserving rooms, creating name tags, etc.); Address questions/concerns from callers and visitors to the office; Compose and/or edit written correspondence and digital presentations (i.e Powerpoint); Provide backup administrative support for another ADOS, three coordinators, and support staff.
Use Banner and CS Gold to create/maintain student files needed for student concern, disciplinary, emergency, and/or illness situations; Verify graduate assistant tuition fee wavers; Verify Student Program & Service Fees (SPSF) usage in CS Gold and with the Student Health Center and notify Bursar's Office once verified;Coordinate NUFP internship; Organize/Manage bias incident reports and Bias Education and Response Team (BERT) meetings and information; Manage/Oversee DOS Maxient operating functions and provide trainings to professional and support staff; Update/Maintain office on-boarding manual and training materials; Provide support for committees and scholarships.
Arrange travel and lodging requirements for the AVC/DOS and ADOS; Process required information (i.e. registration fees, travel reimbursements, etc.) in IRIS; Provide administrative support for departmental search committees (i.e. travel arrangements, interview schedules, etc.)
Internal Number: 184346
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