As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Department of Epidemiology is a large academic and research department within the School of Public Health. There are 41 primary faculty housed in the Department, with 14 joint appointments housed in other UW departments, as well as 115 annual faculty appointments. Faculty in the department are fully engaged in instruction and mentoring, research grant acquisition (over $23M in awards for FY2019), and service-based activities. Faculty research is highly interdisciplinary and encompasses a broad range of topics, including cancer, HIV/AIDS, sexually transmitted diseases, cardiovascular disease, maternal and child health, injury, trauma and violence, women's health, diseases of aging, and Alzheimer's disease. In addition to infectious agents, faculty research focuses on behavioral, nutritional, genetic, metabolic, environmental and medical factors associated with disease risk and disease outcome. The Department of Epidemiology has an outstanding opportunity for a part time 50%FTE Academic HR Manager. The Academic HR Manager is an important part of the Department's administrative team and will be the primary contact for faculty affairs. Responsibilities include faculty recruitment, broad oversight of appointments and promotions, managing the faculty review process, overseeing faculty leaves, Workday entries, and advising the Department Chair and Administrator on policies and procedures related to faculty affairs.Responsibilities: Position Management Guide Chair and Administrator on academic faculty recruitments, and draft annual hiring plans using template from SPH Dean's Office. Liaise with Dean's Office on details of hiring plans.Manage faculty recruitments Draft and formalize position descriptions and manage recruitment efforts in compliance with University policies.Consult with and advise search committee chair.Track applications and communicate with applicants. Oversee input of data into UW hiring portals including Interfolio and Workday. Prepare, coordinate, and submit hire paperwork to SPH Dean's Office and UW Academic Human Resources (AHR). Draft offer letters on behalf of Chair, working with Administrator on financial aspects of offer.Responsible for ensuring compliance with University hiring policies, as well as applicable state and federal laws throughout the recruitment and selection processes.Adjunct/Affiliate/Clinical appointmentsOversee annual appointment renewals of approximately 115 Adjunct/Affiliate/Clinical faculty. Solicit annual documentation of activities, and review updates from sponsors.Coordinate with Assistant to the Chair on new appointments of Adjunct/Affiliate/Clinical faculty. Draft appointment letters of behalf of Chair, and review and approve appointment in Workday.Work closely with International Office on Visas for academic personnel. Collect information and documentation to request appropriate Visa type. Ensure compliance with UW and immigration policies.Oversee appointments of Senior Fellows and Senior Fellow Trainees. Manage hiring process including inputs into Interfolio, drafting offer letter, compiling appointment packet, and drafting MOU on behalf of ChairManage input, audit, and reconciliation of discrepancies related to appointment records in multiple University systems to ensure compliance with applicable rules and regulations.Faculty Promotions Manage the faculty promotion process, including proactively identifying faculty relevant for promotion (e.g., mandatory promotions for Assistant Professors), to ensure that promotions are considered in timely manner. Independently liaise with Dean's Office on all related matters, and directly advise faculty of promotion process.Collect all documentation, including managing requests for external review letters. Review and compile promotion packets, and submit to Dean's Office and Academic HR. Draft promotion letters on behalf of Chair.Faculty Reviews Manage the department's annual faculty merit review process (~55 faculty per year). Oversee collection and preparation of documentation, including solicitation of materials from faculty and mentor reports.Maintain timelines and identify relevant Assistant Professors coming up for 3-year review. Collect materials and mentor report, draft appointment renewal letter on behalf of Chair, and review and submit renewal packet to Dean's Office.Maintain timelines and identify relevant Research Faculty coming up for 5-year review. Collect materials and mentor report, draft appointment renewal letter on behalf of Chair, and review and submit renewal packet to Dean's Office.Process Improvement and Policy Oversight Partner with the Chair and Administrator to develop, modify, and archive department academic human resources policies and procedures. Oversee the integration of UW and School policies and procedures to ensure consistency across topics. Coordinate revisions and communication of final policy to constituents.Conduct reviews of processes and implementation associated with various academic human resource activities to support accuracy, workflow, and efficiencies.Serve as department liaison with UW-AHR, and participate in campus-wide academic human resources meetings and committees, and subsequently advise and make recommendations to department leadership.Leaves and Retirement Advise faculty on appropriate leave options available (e.g., parental, FMLA, disability), and inform them of necessary collection/routing of documentation. Make recommendations to management regarding requests for leave and accommodation. Liaise with Dean's Office, AHR, and the Disability Services Office on behalf of faculty members. Advise faculty of who to contact in other offices (e.g., UW Benefits Office).Advise faculty on details of Sabbatical Leave, and coordinate collection of necessary documentation for processing. Liaise with Dean's Office, as necessary.Together with the Chair, review requests for Emeritus appointments. Submit Emeritus appointment packets.Interpret Workday system and UW work/leave policies and procedures for department personnel.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Qualifications:Bachelor's Degree in Human Resources, Business, Communications, or related fieldAt least 4 years experience with:?Project management experience in an academic setting, including academic human resourcesExperience with UW academic recruiting, appointments, and promotions; possess an understanding of UW faculty policies and guidelinesAbility to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentialityDemonstrated ability to solve problems, take initiative, set priorities, and handle multiple projects efficiently and effectivelyStrong interpersonal and leadership skillsDemonstrated ability to communicate professionally, clearly, and empathetically in all forms of communications, e.g., verbal and written, one-on-one, and in groupsExperience working independently, and as both a member and leader of a teamHigh degree of proficiency in Microsoft Office suiteAbility to quickly learn and apply new or unfamiliar technologiesEquivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.DesiredExperience with UW systems including WorkdayApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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