Description of Position The College of Veterinary Medicine (CVM) facilities manager is responsible for coordinating day to day college-wide support related to maintenance, repair and remodeling of facilities including offices, laboratories, classrooms, and equipment. The facilities manager acts as the project point person on behalf of CVM for all construction projects and is the liaison between Facilities Management and in-house and/or outside contractors. The facilities manager is also responsible for maintaining and updating the CVM space inventory and advising the space committee as to its highest and best use. The facilities manager also represents CVM on matters of health and safety, and security making sure that CVM is in compliance with internal and external regulations.
Essential Functions Specific functions include exercising professional verbal and written communication skills for effective interaction with external and internal constituents, work with Operations Director to manage the logistics of construction projects, facilities maintenance and coordinating other internal CVM facility needs. Meeting and coordinating with Facilities Management (FM) as the CVM representative to assist with outages, upgrades and facilities emergencies. This position requires a positive attitude, strong written and verbal communication skills, and effective organizational skills noting the proven ability to work in a fast paced environment supporting multiple customers simultaneously, and accurately meeting assignment objectives and deadlines. Attention to detail and proactive management are critical.
Project Management 40% -Serve as project manager for remodeling, office and lab moves or reconfigurations. -Serve as the liaison on construction projects, interfacing with FM Construction and/or outside contractors as well as Capital Project Planning & Management (CPPM), AHC Office of Facilities, and FM. -Develop cost containment strategies with service providers to ensure best value. -Review fees for services charged by providers and follow up as needed.
Manage the Space and Facilities 60% -Represent CVM Facility interests on campus & University-wide levels. -Develop and maintain CVM space use inventory. -Coordinate with Facilities Maintenance staff on routine maintenance, repairs and modifications to building systems. -Respond to requests for facility modifications. Discuss project overviews drawings, materials, equipment, color schemes, estimates and alternatives with Director of Operations. -Work with the FM district to monitor facilities to ensure they are safe, secure, and well-maintained. -Manage access control to all CVM buildings and interior spaces within those buildings. Serve as a DAC(departmental access coordinator) to Central Security. -Serve as a liaison between CVM and FM custodial delivery personnel on issues related to building cleanliness. -Make arrangements for major moves and assist with laboratory setups. -Participates in and supports initiatives related to health and safety, including compliance and regulation matters. -Monitor energy use and recommend energy saving strategies to the FM Energy Management group for consideration. -Monitor and properly document the disposal of CVM capital equipment. -Work with Department Safety Officer to ensure chemicals are properly disposed of according to Federal and University regulations. -Assist with bi-annual facilities and constructions report -Assist with ensuring facilities will meet VMC, VDL and CVM accreditation standards -Responsible for coordinating maintenance and repair of autoclaves -Bi-weekly meeting and coordination with Hospital Administrator on needs and concerns. -Coordinate with access control, FM building services and custodial services for after hours events.
All required qualifications must be documented on application materials.
Minimum/Required Qualifications Bachelor's degree plus at least 5 years of experience or a combination of related education and work experience to equal at least 9 years in facilities management, construction, construction trades, or other building or contractor related field. Must have experience managing or coordinating building projects. Experience with Microsoft Office Suite.
Preferred: Experience in an institution of higher education or with animal facilities.
Internal Number: 332723
About University of Minnesota, Twin Cities
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