Essential Functions: Responsible for the management of the day-to-day financial, administrative, procurement and human resource activities for DDI. Facilitate a collaborative working environment with WSU administrators, central units, external funding agencies and community partners to ensure compliance with University and granting agencies policies and procedures.Manage, plan and oversee all fiscal ($2,700,000), administrative and sponsored program activities, including both pre and post award processes. Manage all DDI budgets in accordance with allocation provisions, budget policy and regulation for all unit fund types. Maintain internal control systems to assure the integrity of financial transactions to prevent errors, omissions and possible fraudulent activity.Oversee the preparation and submission of grant proposals with special emphasis on the budget and budget justification portions. Authorize expenditures from grant accounts to ensure compliance with University and granting agencies policies and procedures. Provide grant reconciliation reports on a timely basis to ensure adherence to approved budget parameters. Oversee the grant closeout process; reconcile expenditure data and provide additional documentation if needed. Assist with the development of short and long range strategic plans to achieve DDI's mission.Provide financial reporting information to assist management and PIs in their planning and decision making. Provide subcontract/procurement management by ensuring that services rendered are within budget and compliant with University and granting agencies policies and procedures. Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits and optimize the use of available funds.Process and manage all personnel and procurement actions for DDI to ensure compliance with University policies. Oversee the administration of personnel, payroll, and procurement related processes and transactions, including submitting EPAF forms to HR in a timely manner. Reconcile HR and procurement data to Banner financial data. Create, implement, update and distribute all procedures and policies necessary to ensure the smooth functioning of DDI. Direct the activities of full-time and part-time personnel. Recruit, hire, on-board, train discipline and develop staff. Supervise and coordinate workflows to provide accurate and timely service delivery. Establish staffing plans to meet operational mission and objectives.Serve as the MI UCEDD Administrator and primary liaison with SPA, HR, Procurement, Disbursements, and other internal and external departments and organizations. Represent the Director to other University personnel, external clients, granting agencies and other groups as needed. Hold signatory authority and sub-delegation approval status for all university systems. Attend or serve on University committees or task forces and participate in special projects as needed.
Qualifications: Bachelor's degree in business administration, finance or management or relate field from an accredited college or university or an equivalent combination of education and/or experience.Minimum of seven years of financial, budget and supervisory experience, preferably in higher education or a large/complex organization. Experience with Wayne State University systems (Banner, Evisions, Cognos, etc.) as well as Grants.gov and other federal, state and local fiscal management systems preferred. Demonstrated experience working with the disability community.KNOWLEDGE, SKILLS AND ABILITIES Business Acumen Possess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of School/College/Division business operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government. Analytical Skills Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results. Problem Solving Skills Analyzes the impact of potential actions. Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for possible contingencies. Leadership Skills Provides leadership and training to responsible area(s) regarding financial, budgetary, human resources and administrative matters. Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results. Organizational Agility Demonstrates the use of strategic and mission critical approaches in decision making. Knows how to get things done both through formal channels and the informal networks. Demonstrates the ability to work effectively with Dean/VP/Unit Head to establish and accomplish the mission, strategic plans, goals and objectives of the unit Teamwork and Peer Relationships Ability to work independently while establishing and maintaining effective working relationships with wide variety of constituents. Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available. Possesses the ability to effectively serve on University committees and task forces. Planning/Project Management Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects. Client Focus Dedicated to meeting the expectations and requirements of internal and external clients. Establishes and maintains effective relationships with clients and gains their trust and respect. Proactively identifies clients issues and quickly and effectively resolves clients problems. Personal Credibility Possesses high ethical standards. Respects the confidentiality of information or concerns shared by others. Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance. Communication Skills Expresses oneself clearly in conversations and interactions with others. Expresses oneself clearly and concisely in writing. Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive including presentations to university management and committees.
Internal Number: 76_207191
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.