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Department: 496001 - University Controller
Location: Raleigh, NC
Essential Job Duties:
This position will be a direct report to the Assistant Controller over Accounts Payable and Travel and should be prepared to act as subject matter expert in the areas of supplier validation, data security, and communication with external entities and banks. Decisions made and subsequent actions directly affect the goals, objectives, and operations of the University. The ability to evaluate situations and choose guidelines that are applicable in problem solving is essential to achieving success in this position. Attention to detail is paramount as the effect of errors is widespread influencing the operations and credibility of the organization.
The primary purpose of this position is to coordinate projects, assess processes, develop training, and continually guide campus customers and external suppliers resulting in enhanced, improved and secured external supplier data.
The Vendor Manager is expected to: - Work with internal financial system users, external suppliers and Enterprise Application Services (EAS) staff to identify system needs. Must be able to evaluate system functionality once needs have been identified to develop solutions utilizing knowledge of the system, system attributes, and reporting requirements. Evaluate the need for business process re-design using system solutions in order to achieve industry best practices. - Develop system enhancements and process improvements for the Financial System-Supplier/Vendor module and external software interfaces. Solutions include system solutions, business process solutions, and combinations of both. The position leads the effort to develop solutions used by all departments and external suppliers. Serves as a liaison between the campus customers, central office management and system programmers. - Provide functional project management for system upgrades involving the Supplier/Vendor module and external software, including identification of requirements, evaluation of options, and design, testing, and implementation. The position is also responsible for providing training on new/enhanced/upgraded features, reports/queries, systems for the Central office staff, campus financial system users and external suppliers.
This position will manage the Supplier Information Management business practices and supervise the staff that supports that function. The responsibilities include: - Management and coordination of Supplier Information Management. - Monitor the Supplier Center request for adding new suppliers, changing existing supplier data. - Follow the Supplier Information Management Standard Operating Procedures and train new users. - Validate all changes to supplier records. Identify risk factors and red flags. - Supervise two Administrative Support Specialists. - Research and resolve supplier payment anomalies. - Respond to inquiries regarding supplier payment procedures and requirements. - Support the university's supplier payment strategy. - Plan and execute automated payment enrollment campaigns on a regular basis. - Supervise the validation of the supplier bank accounts and determine the appropriate payment methods. - Provide project management for business process changes involving supplier processing. - Recommend business process and system improvements and enhancements. - Remain knowledgeable of new technology available to onboard/enroll suppliers with previously validated data.
Special projects and duties as assigned by the Assistant Controller and Controller.
Graduation from a four year college or university with a related degree to the area of assignment; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institution.
- Knowledgeable of accounting principles and have the ability to interpret State and Federal policies, guidelines, regulations and laws and apply to University issues with the ability to apply that knowledge to business systems integration within those business processes.
- Must have the ability to analyze financial and non-financial information and detect performance weaknesses, develop solutions and identify, correct and assist in resolving system problems and accounting errors.
- Experience with Financial System (PeopleSoft) – Payables and Vendor Maintenance or similar financial system experience required.
- Must have experience with payables, and vendor maintenance experience.
- Must have the ability to understand an integrated accounting system and the applications of internal control.
- Must have a working knowledge of the use of an accounting chart of accounts within the use of the accounts payable system.
- Must be able to write effectively and be effective with different audiences and organizational levels.
- Financials/PeopleSoft and document management experience.
- At least 5 years of functional experience in accounting, payables, supplier/vendor data maintenance and ACH/EFT processing.
- Knowledge of file transfer protocol and system security.
Required license or certification:
Position Number: 00104078
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or firstname.lastname@example.org. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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