The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Facilities Resource Center Digital Archivist
Job Profile Title
Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/
Primarily responsible for maintaining the Falcon Electronic Document Management System (EDMS) database and Facilities workstation functionality. Provide and track website EDMS access via password. New electronic file submissions will be entered into the database and records created.Â Existing hardcopy drawings will be evaluated for potential scanning and addition to the database. Assist customers in drawing or information searches, create reports of file holdings, make prints or plots of drawings, and provide digital information via email or CD. Maintain condition of prints, drawers, shelves and other storage areas. Assist Resource Center Coordinator with project close out tasks as dictated by work load.
Associate's Degree in Architecture, Facilities, Construction Management, or a related field involving database creation and reporting, and 2 to 3 years of experience or equivalent combination of education and experience required.
Bachelor's degree is strongly preferred.
Construction related course work or experience is a plus. At least 2 years of experience in an office environment, preferably in an architectural setting or working with databases.
Working knowledge of AutoCAD drafting software is a plus.
Experience with Microsoft Access, Adobe Acrobat, Microsoft Office software and network structure is preferred.
Knowledge of Falcon EDMS, SQL, Website creation software and Adobe Illustrator is a plus.
Candidate should be well- organized and able to work with a wide variety of customers.
Position requires candidate to work independently on extensive, detail-oriented projects. Familiarity with the Penn campus, its history and buildings is beneficial.
Job Location - City, State
Department / School
Facilities and Real Estate Services
$20.00 - $36.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00006185
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.