1) The SAA supports the Director of Graduate Studies and the Physics Department Administrator/Assistant to Chair with daily operations of the department.
Â 2) The SAA supports the departmental admissions process, including graduate student application management and reporting through the Slate system, and organizing PhD admitted student visits.
3) The SAA manages communications and the planning and scheduling of orientation activities for matriculating PhD students. Responds to inquiries from current and prospective graduate students, as well as alumni.Â
4) The SAA assists with course scheduling; manages student academic records and the quarterly registration process for PhD students through the Universityâ™s Academic Information System.
5) Facilitates the quarterly degree audit process for graduating graduate students; and manages quarterly financial aid for PhD students.
6) The SAA is responsible for annual entries in the Graduate Announcements.
7) Manages Teaching Assistant (TA) and Research Assistant (RA) positions on a quarterly basis.Â Provides Financial and Payroll Departments with quarterly salary and account information.
8) Develops programs to build student community within the department.
9) The SAA addresses student concerns as they develop in coordination with appropriate University offices.
10) The SAA resolves or oversees the resolution of issues related to, but not limited to: course selection, degree requirements, pass/fail requests, student registration and bursar account issues, and leaves and reinstatement.
11) The SAA develops positive and active working relationships with internal and external constituents including but not limited to the PSD Dean of Students and College Dean of Students offices, Registrar, UChicagoGRAD and Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest.
12) The SAA manages and assists with administrative activities, including but not limited to, event planning, processing reimbursements, and scheduling graduate student meetings and activities.
1) Project management skills.
2) Excellent oral and written communication skills.
3) Presentation skills.
4) Interpersonal skills.
5) Customer service skills.
6) Decision-making skills.
7) Analytical skills.
8) Ability to work independently and as part of a team.
9) Ability to maintain confidentiality.
10) Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
11) Excellent organizational skills.
12) Attention to detail.
13) Ability to resolve problems.
14) Knowledge of Microsoft Office.
1) Bachelor's degree with a minimum of two years of administrative experience in student affairs, academic support, or closely-related environment.
1) Event planning experience.
2) Experience with standard computer programs (e.g. MS Office Word, and Excel, standard email and internet applications).
3) Strong verbal and written communication skills.
4) Ability to handle multiple, concurrent tasks.
5) Independent initiative.
6) Ability to handle stress.
7) Professional demeanor and the ability to exercise diplomacy.
8) Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.
9) Ability to effectively communicate with faculty, graduate and undergraduate students, and various administrative offices at all levels in the University.
10) Knowledge of database management software.
11) Experience working with international student populations.
2) Cover Letter
3) List of three professional references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06266
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.