Reporting to the Dean of Columbia University, School of Engineering and Applied Science; the Director of Planning and Administration is responsible for planning and management as assigned by the Dean. The Director of Planning and Administration will be a key member of the Deans Office and responsible for the central management of priorities and activities (e.g., operations, planning, and performance) and has the leadership responsibility for supporting the strategic vision of the School and the goals and priorities of the Dean. This position will provide leadership and direction for strategic planning and change management initiatives, project management, and program development. Will represent the Executive management in selected internal and external interactions across School of Engineering and Applied Science, and the other Schools of Columbia University while monitoring linkages with senior officers to ensure responsiveness.
Provides credible advice and support to the Dean on priorities, policy, organizational, and performance issues related to the success of the School. Directs a diverse set of highly visible special projects related to strategic initiatives of the Deans Office and the School. This involves conceptualization, initial planning. Provide substantive and analytic information in regard to relationships and opportunities for collaborative endeavors and partnerships with various external constituencies. Including formal and informal information gathering, independent research, and analysis of best practices, reports, and data provided by others. Identify important internal and external issues confronting the School and develops appropriate analysis to produce policy and action recommendations and monitors public policy issues. Prepares speeches, presentations, and talking points for the Dean on an array of topics and for numerous internal and external constituents.
Represents the Dean's objectives, goals, vision, and strategy, in management meetings or projects including those with senior administrators of the school. Assists in relationship-building with various Columbia University senior leaders. Directs a diverse set of highly visible projects related to strategic initiatives of the Dean's Office. This involves conceptualization, initial planning, identifying and recommending appropriate talent. Provides substantive and analytical information in regard to relationships and opportunities for collaborative endeavors and partnerships with various external constituencies; reviews draft communication materials emanating from the office of the Dean.
(20%) Planning and Analysis:
Monitors the progress of projects, action items, and strategies that emanate from the executive committees, leadership team, etc., working with the Dean to resolve any issues that require attention. Initiates subsequent follow-up meetings and communication for key stakeholders on behalf of the Dean. Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. Makes recommendations for, or initiation of, changes to organizational policies and procedures as needed. Maintains confidentiality with highly-sensitive information related to school or university matters and senior officials. Oversee and direct a broad range of high-level projects including strategic planning, implementation, and coordination of selected program initiatives; monitors, and ensures progress in Director-initiated activities.
(10%) Other related as assigned
Bachelor's degree required; graduate or professional degree preferred. A working knowledge of higher ed setting and academia is essential.
4-6 years progressively responsible experience in academic administration, preferably in a complex, matrix organization such as an academic center or Research University or an equivalent combination.
Experience with planning and implementing events and activities.
Experience in PowerPoint, Microsoft Excel and data reporting.
Exceptional interpersonal and self-management skills. Ability to work cooperatively, strategically and tactfully in a team environment with all levels of professional, technical, and administrative staff.
Willingness to listen and ability to identify critical information that requires attention of the Dean.
Strong managerial skills. Ability to plan and manage multiple diverse projects, influence performance at the most senior levels of an organization, work collaboratively across functions, levels and departments toward shared objectives and integrate resources on a timely and organized basis.
Excellent writing and communication skills.
Ability to think strategically while balancing multiple complex agendas.
Ability to research a diverse array of related topics and distill the key messages in preparation for presentations.
Ability to develop, implement and interpret policies and procedures.
Keen analytical thinker. Creative writer and editor. Keeps lists and tracks performance. Inquisitive and innovative. Listens to others perceptively and empathetically.
Strong research, writing, and presentation skills, including the ability to communicate sensitive information verbally and in writing to individuals at all level
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502614
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.