The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Administrative Coordinator for the Vice Dean of the Wharton Undergraduate Division
The position provides high-level administrative support and project management for the Vice Dean of the Wharton Undergraduate Division. Â The incumbent will engage in a wide range of activities including, but not limited to, ensuring all communications and correspondence from the Vice Dean's office are timely professional, and responsive, manage, plan, and schedule meetings, Â ensure the Vice Dean is prepared for meetings and conferences, and maintainÂ a high level of confidentiality in regard to privileged information. Â
Prioritize Vice Deanâ™s schedule.Â Decide which matters/items needs the Vice Deanâ™s immediate attention, can wait, can be handled by others or must be handled by the Vice Dean
Prepare the Vice Dean for meetings, conferences and presentations.Â This may involve doing research, preparing presentations, confirming appointments, coordinating materials, etc.
Communicate on behalf of the Vice Dean.Â Respond to emails, draft letters and presentations.Â This involves understanding the Vice Deanâ™s approach and communication style
Provide administrative support to the Vice Dean to assure that strategic and operational agendas of the Undergraduate Division are implemented in an effective and efficient manner
Manage, plan and schedule meetings.Â This involves coordinating multiple schedules
Serve as liaison between the Vice Dean and various internal constituencies, including faculty, senior leadership of Wharton and Penn, Career Services, and External Affairs
Serve as liaison between various external constituencies including the Board of Overseers, Wharton Undergraduate Advisory Board, potential donors in conjunction with External Affairs Affairs
Conduct research including benchmarking of other undergraduate business schools in preparation for the Vice Deanâ™s strategic plan
Serve as liaison to various external organizations including AACSB and NUBS
Perform additional duties as assigned
A Bachelor's degree, with 3-5 years of related experience or equivalent combination of education and experience. Experience within a college or university setting preferred. Â
Job Location - City, State
Department / School
$20.00 - $36.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00005503
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.