Job Requisition Number: 27537. UC Berkeley’s Office of Communications and Public Affairs leads communications for the most elite public higher education institution in the world, conveying the quality, diversity, vitality, preeminence, and dedication to service of UC Berkeley. We reach diverse audiences and enhance relationships with constituents at all levels, including faculty, staff, students, alumni, donors, parents, visitors, the media, industry, research sponsors, educators, government leaders, and the general public. Our mission is to promote the University’s excellence in teaching, research, and public service, and inform stakeholders of our many contributions to the community — locally, nationally, and globally.
•Directs the daily administrative operations for both the Associate Vice Chancellor and Assistant Chancellor. •Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. •Functions as the gatekeeper, understanding the requirements of the executives, in order to prioritize issues according to urgency and to allocate time accordingly. •Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executives, including those highly sensitive in nature. •Briefs executives in a timely fashion, with regard to priorities and deadlines, on the status of pending issues. •Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. •Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices. •Coordinates information from other departments and tracks to ensure completion with sufficient time for executives’ review in advance of meetings. •Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system. •Researches, analyzes and synthesizes information to prepare executives’ briefings, reports, and summaries. •Organizes adhoc committees appointed by the executive on a broad range of issues. •Prepares responses to urgent divisional requests on behalf of the executives; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. •Researches, compiles and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. •Organizes and coordinates events management for the department including budgets for events.•Advanced knowledge of campus processes, protocols and procedures, or ability to learn. •Knowledge of federal regulations such as FERPA. •Intermediate to advanced knowledge of common campus-specific computer applications, or ability to learn. •Advanced analytical/problem-solving skills. •Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies. •Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing. •Small to mid-level project management skills. •Advising and counseling skills. •Ability to multi-task with demanding time-frames. •Ability to use a high level of discretion and maintain all confidentiality. •Advanced service orientation.
Education/Training: •Bachelor's degree in related area and/or equivalent experience/training.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.