A strong internal candidate has been identified for this position, however, we are still accepting applications from other qualified candidates.
Columbia University's Middle East Institute (MEI) promotes the interdisciplinary study of the Middle East and North Africa together with associated regions of Central Asia, South and Southeast Asia, Sub-Saharan Africa and related global communities. Drawing on the expertise of faculty and the interests of students located across the many academic departments and specialized schools of the university, the Institute's activities focus on the advancement of academic knowledge and the enhancement of public understanding.
The Institute is seeking an Administrative Assistant to organize and monitor the day-to-day operations of the MEI and the Institute's work related to its affiliate, the Center for the Study of Muslim Societies (CSMS).
Under the advisement of the Institute Associate Director, the Assistant will support the financial and administrative needs and the programs of the Institute and its affiliate the Center for the Study of Muslim Societies. Specific responsibilities include:
Initiating all financial transactions: working in the ARC financial system, initiating interdepartmental funds transfers, initiating voucher transactions, check requests and other payments; processing reimbursements for staff and faculty (TBERs); supporting procurement using a University Purchasing Card (P-card); setting up new University payees ("Vendors"); monitoring current & pending spending for projects; and depositing gift checks on behalf of MEI and CSMS.
Working closely with the MEI Associate Director and the MEI Events Manager on communications and events management. The Assistant will be responsible for maintaining and updating the MEI website as well as social media and digital newsletters and will develop and edit content for marketing campaigns to promote the MEI's academic programs. The Assistant will also provide logistical support to the MEI Events Manager, including booking rooms for lectures, making hotel and travel reservations, arranging for catering and ensuring that events are publicized.
Supervising student workers. The Assistant is responsible for submitting hiring paperwork for casual and work-study hires, maintaining work schedules and time-sheets for these employees, and training new hires on the use office equipment.
Assisting the Institute's Visiting Scholars. Incumbent is in charge of assembling and submitting paperwork for the Institute's Visiting Scholars, and helps secure housing and arrange for travel.
Other responsibilities include maintaining the Institute's staff, room, and event calendars; maintaining Institute files and on-line shared documents; updating email lists and perform other related duties as assigned.
Please attach a resume, cover letter, and contact information for three references to your application.
High School diploma or its equivalent and Two years related experience.
Some College preferred. Knowledge of Middle East and related languages preferred.
Position Specific Minimum Requirements
Excellent organizational, interpersonal, and communication (verbal and written) skills required, including strong proofreading and editorial skills.
High level of attention to detail required. Must be able to work independently and flexibly as workloads shift and priorities change.
Must be highly responsible and able to maintain confidentiality.
Must be comfortable working with international scholars.
Availability to work occasional evenings or weekend hours to support workshops and conferences is necessary.
Strong computer proficiency, including Excel, required, including web experience.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502361
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.