Unit-specific Responsibilities: 1) Participate in oversight of budgeting, scheduling, design, and construction activities under the supervision of the project management team. 2) Develop and coordinate administrative support functions to insure the timely and accurate flow of information to project constituencies, including. 3) Meeting scheduling and coordination.
4) Prepare and distribute meeting minutes. 5) Assist with preparation of presentations. 6) Maintain issues tracking system and reporting mechanism. 7) Maintain project filing and document distribution mechanism. 8) Support procurement process including invoicing and change order activity. 9) Maintain documentation of project communications with key University stakeholders, Facilities Services constituencies, architect/engineer and other consultants, and contractors. 10) Assist in leading activities including design quality control, cost estimating efforts, and construction planning and oversight. 11) Assist in solicitation and evaluation of proposals for design, construction management, and other consulting services. 12) Monitor schedule and financial performance of contractors, consultants, and other vendors. 13) Ensure that University standards and the project's design objectives are met by assisting in review of design documents for clarity and completeness. The APM will be expected to be familiar with and apply all applicable University of Chicago procedures and processes for project management, procurement, and financial management. 14) Help to ensure that project objectives are met by encouraging strong user group involvement and ensuring communication with project stakeholders. 15) Promoting effective management of external design and construction firms. 16) Monitoring projects for adherence to schedule and budget. 17) Other duties as assigned.
Unit-preferred Competencies: 1) Lead Performance & Flawless Execution. 2) Exhibit Business Acumen & Organizational Astuteness. 3) Ensure Decision Quality, Accountability & Drive Results. 4) Communicate Effectively & With Influence. Â
1) Inspecting architectural plans; keyboarding; bending; stooping to reach files; light lifting; standing; some travel may be required; physically entering a construction site (climb a ladder) and visually inspecting work in progress.
Preferred Qualifications Education 1) Bachelorâ™s degree in engineering, project management, construction management or related field.
Experience: 1)Two years of experience in project design, construction management or similar experience. 2)Previous experience with preparation of construction budgets and schedules is preferred. 3)Previous experience of working on projects or within a project team; documenting process, procedures and/or requirements preferred.
4) Strong written and verbal communication skills and the ability to develop relationships with University clients and stakeholders at all levels. 5) Strong interpersonal skills and the ability to collaborate with in-house and external professional, technical, and administrative support staff. 6) Ability to perform within deadlines and solve problems proactively through effective planning and strong organizational skills. 7) Ability to work independently and manage own workflow. 8) Proficiency with MS Office software including MS PowerPoint, MS Project. 9) Knowledge of Visio and AutoCAD preferred 10) Ability to "multi-task" in a fast paced environment. 11) Ability to work non-traditional work hours in order to meet deadlines. 12) Ability to read and interpret construction documents is preferred. 13) Basic familiarity with building design methodologies, building systems, contracting procedures, and construction practices preferred.
Required Documents: 1) Cover Letter
3) List of References
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06120
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