The Administrative Coordinator will be responsible for the organization, direction, successful oversight, and implementation of the administrative, educational, and research activities of two faculty members at Columbia University Irving Medical Center's (CUIMC) Center for Behavioral Cardiovascular Health (CBCH).
The Administrative Coordinator will report directly to the Director of Research, Administrative and Clinical Operations, in collaboration with the above faculty members. He/she will be responsible for the oversight and coordination of all activities and resources in fulfillment of their required clinical, educational and research milestones. They will be tasked with developing and implementing efficient organizational procedures to standardize procedures, ensure effective communication and attainment of milestones for clinical, educational and scientific projects. The Administrative Coordinator will be responsible for the management of daily tasks related to the CBCH faculty members and will interface daily with physicians, statisticians and project managers who work on and collaborate with the faculty members' teams. As such, the Administrative Coordinator will be expected to shift work hours and schedules as needed to accommodate the faculty members' schedules, including spanning conventional and off-shift hours.
Ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads, and work schedules while coordinating a broad range of administrative and support activities. The candidate will be expected to work on more than one project and have excellent rapport with colleagues and patients.
Provision of the necessary administrative and logistical support related to the above faculty members' administrative, educational and research activities
Daily management of all calendar, phone and email communications
Direct inter-organizational and external communications including telephone calls, voicemails, fax, research documents, etc. to the appropriate persons
Coordination of schedules, and travel arrangements for research meetings and science conferences
Serve as the liaison between CBCH administration and clinical research project personnel and participants, as well as personnel providing clinical services to patients in the ActiveBP 24-hr ambulatory blood pressure monitoring clinic
Coordination, scheduling and organization of team/project meetings
Creation, maintenance and distribution of documentation such as, minutes, PowerPoint presentations, newsletters and policy updates
Provision of consort diagrams demonstrating progress toward study milestones
Assistance in the creation, maintenance and monitoring of project budgets, invoices and expense reports
Serve as the recipient and reviewer of all inquiries to faculty members and draft correspondence for review
Coordination with CBCH's regulatory manager to assist in and ensure compliance for IRB submissions, modifications and renewals
Assistance with preparation and editing of manuscripts, grant submissions, progress reports and activities related to membership/leadership in professional organizations
Serve as a liaison with various Columbia University central administrative offices and internal departments, and numerous external collaborators, institutions, and societies (National Institutes of Health, American Heart Association, American Psychosomatic Medicine Society, etc.) providing highly professional, and excellent customer service
Perform related administrative and research duties & responsibilities as assigned/requested, including conducting systematic reviews, scientific manuscript preparation and data collection through research and/or observation
Bachelor's degree or equivalent in education and experience plus two years of related experience.
Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), particularly calendar and document sharing functions
Ability to work under pressure with multiple and competing deadlines, set priorities and work independently
Must be highly organized, detailed-oriented, with excellent communication skills (written and oral)
Experience in regulatory submissions, modifications and renewals in the RASCAL system
He/she must display high level of confidentiality and administrative skills to support a senior faculty member with a diverse administrative portfolio of activities. In particular, strong computer literacy for communication, scheduling, publication and presentations required. Highly professional in demeanor and interactions with faculty, patients, internal departments and external agency personnel and representatives
Experience in clinical research, higher education, or clinical practice (nursing/medicine) required
Participation in medical surveillance program.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502293
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.